A/P & A/R Specialist

$41,600 - $49,920/Yr

Insignia Waste Holdings - Glastonbury, CT

Full-time - Mid Level

Glastonbury, CT

About the position

The A/P & A/R Specialist at Insignia Waste Holdings, LLC is a full-time role focused on managing accounts payable and receivable functions, ensuring timely and accurate processing of invoices and collections. This position requires strong analytical skills to handle complex data and a commitment to customer service, while adhering to company policies and collaborating with various internal teams.

Responsibilities

• Manage the accounts payable process, from invoice entry to timely vendor payment.
• Process external and internal invoices and ACH payments with accurate coding.
• Collaborate and educate internal customers on proper account coding to confirm classifications.
• Ensure integrity of outgoing payments and cash flow.
• Request W9s and other documentation to ensure authorized payments.
• Work to resolve vendor issues promptly and courteously.
• Process and record all cash, credit card, and ACH receipts from customer payments.
• Generate statements for customers and ensure receipt.
• Provide excellent customer service to agencies in tracking and collecting past due accounts.
• Report performance records and evaluations to HR and senior management.
• Assist with mail sorting and file/upload accordingly.
• Provide schedules and reports required for annual financial audit and tax return.
• Perform other duties as assigned by the Accounting Manager.

Requirements

• High school diploma or GED required; Bachelor's Degree in Finance, Accounting, or related discipline preferred.
• Minimum of 3 years of related experience working directly in a general ledger & accounting, finance environment.
• Proficient in Microsoft Word and Excel.
• Prior experience with QuickBooks and/or QuickBooks Online is a plus.
• Strong written and verbal communication skills are required.
• Ability to work with virtual teams and across geographic boundaries.

Nice-to-haves

• Experience in Waste/Recycling, Logistics/Supply Chain, Multi-Family, Automotive industries.
• Experience in accounting for payroll and sales tax issues across multiple states.

Benefits

• 401(k)
• 401(k) matching
• Paid time off