ABA Administrative Assistant

About the position

Essential Speech and ABA Therapy is seeking a dedicated Administrative Assistant to support our interdisciplinary team in providing therapy services for children with Autism. This role involves managing patient intake, assisting with human resources tasks, scheduling, and general office duties to ensure smooth clinic operations.

Responsibilities

• Answer all incoming phone calls and provide necessary information to patients and staff.
• Complete New Patient Intake forms and gather insurance information for new patients.
• Open and close the clinic at designated times, ensuring all visitors are signed in.
• Assist Office Managers with conducting interviews and maintaining workplace confidentiality.
• Attend HR meetings and take notes on performance reviews and feedback meetings.
• Respond to voicemails, text messages, and emails regarding client absences and schedule adjustments.
• Create and publish weekly schedules for staff, ensuring timely communication of changes.
• Manage inventory of therapy materials and order supplies as needed.
• Clean and organize commonly used areas and items.

Requirements

• Previous experience in medical office administration or a related field preferred.
• Proficient in Microsoft Office Suite, Google Suite, and Central Reach software.
• Excellent phone etiquette and communication skills.
• Strong organizational and time management abilities.
• Familiarity with front desk operations and phone systems.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance