About the position
The Academic Assistant position at Endicott College is a part-time role located in Beverly, MA, approximately 20 miles north of Boston. This position is integral to the Van Loan Division of Professional Studies, where the assistant will provide essential administrative support. The role involves a variety of tasks aimed at ensuring the smooth operation of the division, including organizing and scheduling events, managing communications, and liaising with various departments to facilitate faculty hiring and payroll processes. The assistant will also be responsible for maintaining the master adjunct faculty list and ensuring consistent communication with faculty members. In addition to these responsibilities, the Academic Assistant will handle administrative tasks such as collecting syllabi, running daily enrollment reports, and submitting maintenance and event room reservation requests. The role requires attending biweekly administrative meetings with other college administrators and assisting with large-batch email and editing projects. The assistant will also be tasked with collecting and analyzing data for reports, which is crucial for the division's mid-year and annual reporting needs. This position offers a unique opportunity to be part of a vibrant campus community and contribute to the academic success of the Van Loan Division.
Responsibilities
- Provides administrative support for the Van Loan Division, including organizing and scheduling events.
- Answers emails, telephone calls, and general questions related to the division.
- Liaises with the payroll office and Director of Academic Budget and Operations to ensure faculty are hired and paid.
- Manages Period Activity Pay processes through Workday.
- Maintains the master adjunct faculty list and communicates with faculty consistently.
- Organizes syllabi associated with all courses taught under the Van Loan Division.
- Handles administrative tasks including collecting syllabi, running daily enrollment reports, and distributing reports to the division.
- Submits maintenance orders, Sodexo orders, and event room reservation requests.
- Manages the Van Loan Division time off calendar.
- Orders nameplates, business cards, and stationary for the division.
- Attends biweekly Administrative meetings with other Endicott College administrators.
- Assists with large-batch email and editing projects.
- Collects and analyzes data for reports as needed.
Requirements
- Experience with administrative support in an academic setting.
- Familiarity with Workday for managing payroll processes.
- Strong organizational skills to manage multiple tasks and responsibilities.
- Excellent communication skills, both written and verbal.
- Ability to analyze data and assist in report preparation.
Nice-to-haves
- Experience in event planning or coordination.
- Familiarity with academic reporting processes.
- Proficiency in data visualization tools.
Benefits
- Free parking
- Access to a vibrant campus community
- Opportunity to work in a seaside locale
