Academic Operations Coordinator (Part-Time)

University of Notre Dame - Notre Dame, IN

Part-time

Notre Dame, IN

Educational Services

About the position

Join the Mendoza College of Business as our next Academic Operations Coordinator (Part-Time) and contribute to our mission of Growing the Good in Business. In this pivotal role, you will collaborate closely with the Assistant Director of Academic Operations and the broader Student Experience Team to provide essential academic operational support to faculty and various academic departments. Your work will be integral in ensuring that our academic processes run smoothly and efficiently, ultimately enhancing the educational experience for our students. As an Academic Operations Coordinator, you will engage with the Academic Operations team, program directors, department chairs, and faculty to finalize program and course schedules, academic calendars, and final exam schedules. You will also play a key role in managing other academic operations cycles. This includes working with the Office of the Registrar and other academic oversight offices on campus to maintain accurate academic records, enrollment, and registration for all graduate business programs. Your attention to detail and organizational skills will be crucial in navigating the complexities of academic scheduling and compliance. Your responsibilities will encompass scheduling and publishing final exam schedules, managing classroom reservations for academic meetings, and identifying the academic and technological needs of classrooms. You will attend program meetings and assist in setting up registration processes. Additionally, you will interface with various university offices, including Veteran Affairs and Financial Aid, to ensure academic compliance and facilitate accurate registrations and roster records. Familiarity with academic systems such as CourseLeaf, Banner, and Google Suite will be beneficial as you collaborate with other staff teams regarding registration and academic documentation. In this role, you will also be responsible for communicating current and future academic timelines, deadlines, and calendars for assigned programs. This includes reinforcing academic compliance and support in collaboration with partner offices throughout the campus. You will communicate these timelines effectively within the college, covering aspects such as grades, registration, and Course Instructor Feedback (CIFs). Furthermore, you will work with the Student Experience Team to facilitate academic operations for unique student experiences, including immersions and residencies. At the Mendoza College of Business, we pride ourselves on our commitment to diversity, equity, and inclusion. We believe in treating every individual with dignity and respect, valuing cultural differences, and harnessing the strength of our diverse community. We are dedicated to the mission of equality for all and strive to listen, learn, and grow together. If you are passionate about supporting academic operations and contributing to a diverse and inclusive culture, we invite you to apply for the Academic Operations Coordinator position today!

Responsibilities

• Collaborate with the Assistant Director of Academic Operations and the Student Experience Team to provide academic operational support.
• Finalize program and course schedules, academic calendars, and final exam schedules.
• Work with the Office of the Registrar and other academic oversight offices to maintain accurate academic records, enrollment, and registration.
• Schedule and publish final exam schedules and navigate classroom reservations for academic meetings.
• Identify academic and technological classroom needs and attend program meetings.
• Interface with the University's Office of the Registrar, Veteran Affairs, Financial Aid, and Mendoza Student Services to ensure academic compliance.
• Facilitate and maintain accurate registrations and roster records.
• Communicate current and future academic timelines, deadlines, and calendars for assigned programs.
• Collaborate with the Student Experience Team to support unique academic experiences such as immersions and residencies.

Requirements

• High school diploma or GED.
• 1 to 2 years of experience in an office or administrative role.
• Understanding of FERPA and commitment to compliance.
• Proficiency in Microsoft Office Suite and Google Suite.
• Excellent communication and problem-solving skills.
• Ability to manage demanding schedules and constrained timelines.

Nice-to-haves

• Associate degree or up to 3 years of college or technical school.
• 2-3 years of work experience in an office setting, administrative, or professional setting.
• Strong technical skills.
• Experience working in higher education or customer service roles.
• Experience with Banner, Canvas, and/or other university registration and scheduling tools.