Access Control Administrator

$85,000 - $95,000/Yr

Stanford University - Stanford, CA

Full-time - Mid Level

Stanford, CA

10,001+ employees

Educational Services

About the position

The Access Control Administrator at Stanford University's Residential & Dining Enterprises (R DE) plays a crucial role in managing the electronic access systems and ensuring the security and functionality of complex facilities. This position is essential and requires the incumbent to work onsite, as telecommuting is not an option. The individual will perform specialized work activities that involve overseeing larger buildings, coordinating solutions independently, and supporting operations related to maintenance, repair, and inventory tracking of the physical environment and building systems. The role demands a proactive approach to managing hardware and system functionality of electronic access systems, assisting with troubleshooting, diagnostics, and the activation of new components. Collaboration with the Locksmith team is vital for planning electronic access installations, and the administrator will also assist in developing and executing preventive maintenance programs for access systems. In addition to managing key and core combination hierarchies, the Access Control Administrator will be responsible for maintaining building keying records and performing key audits to ensure the integrity of the keying system. The role includes serving as the property operations maintenance point of contact for facilities' issues, initiating work requests, and monitoring the completion of maintenance services. The administrator will also handle property administration tasks, implement facility security programs, and coordinate communications services. This position may involve overseeing and supervising assigned staff and requires a strong commitment to safety management and compliance with disposal procedures in laboratory settings. The Access Control Administrator will also be involved in project coordination, managing budgets, and ensuring that all tasks are completed efficiently and effectively. The role requires a blend of technical expertise, analytical skills, and interpersonal abilities to interact with a diverse range of stakeholders, including faculty, vendors, and building occupants. The position is integral to maintaining the safety and security of Stanford's facilities, ensuring that all operations align with the university's mission of excellence and service to the community.

Responsibilities

• Manage the hardware and system functionality of electronic access systems.
• Assist with system troubleshooting, diagnostics, and new component part activation.
• Work closely with the Locksmith team on electronic access installation planning, including parts and labor needs.
• Assist with access systems preventive maintenance programs, including development, planning, and execution.
• Co-manage all aspects of key and core combination hierarchies and provide backup coverage for these responsibilities when required.
• Co-manage the maintenance of all building keying records and assist with keying system design and oversight of building keying projects.
• Perform key audits to ensure keying system integrity.
• Serve as the property operations maintenance point of contact for facilities' issues in complex facilities, initiating work requests and monitoring completion.
• Manage maintenance and renovations budget and coordinate routine maintenance services completion.
• Perform condition assessments on appearance, equipment, or troubleshooting, and analyze results to establish preventive maintenance plans.
• Coordinate and direct contract work and third-party vendors, and implement building operations and process modifications for increased productivity or cost reduction.
• Handle property administration by troubleshooting, completing tagging, data entry, and inventory management.
• Implement facility security programs by developing procedures, distributing keys, and monitoring access records.
• Complete project coordination by overseeing and executing assigned tasks within department projects.
• Serve as safety management coordinator, correcting identified safety issues and developing safety training and emergency preparedness plans.
• Coordinate communications services and provide updates to building occupants.
• Coordinate space management and planning activities, including analyzing moves and maximizing space utilization.
• Maintain the R DE Key Database and prepare core combination for re-keying work orders or projects.
• Oversee keying or re-keying of all facilities and manage related projects and schedules.

Requirements

• Bachelor's degree and five years of related, demonstrated technical facilities management experience, or a combination of education and relevant experience.
• Competence in technology related to electronic access systems, including programming and troubleshooting.
• Analytical skills to analyze and track complex space, equipment, and financial data.
• Interpersonal skills and mature judgment to interact effectively with a broad range of people, including faculty and vendors.
• Ability to coordinate and manage multiple projects with competing priorities and meet deadlines.
• Working knowledge of applications such as Excel, Word, PowerPoint, and Project.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste.

Nice-to-haves

• Experience in facilities management within a university or large organization.
• Familiarity with safety management and emergency preparedness plans.
• Knowledge of property administration specific to purchase order tracking and inventory control.

Benefits

• Career development programs and tuition reimbursement.
• Generous time-off and family care resources.
• Excellent health care benefits and access to fitness classes.
• Free commuter programs and ridesharing incentives.
• Access to world-class exercise facilities and health resources.