Account Payable & Receivable Clerk

$44,970 - $44,990/Yr

Basnight Land & Lawn - Chesapeake, VA

Full-time - Entry Level

Chesapeake, VA

101-250 employees

Administrative and Support Services

About the position

Are you seeking a new opportunity? At Basnight Land and Lawn we value our employees and provide a great working environment! In business since 1985, Basnight Land & Lawn, Inc. is an Award Winning, Full-Service Outdoor Contractor serving both Residential and Commercial clients alike. Basnight, a Class “A” Contractor, has completed work from Richmond, Virginia to Greensboro, North Carolina. With over 200 Professional Employees on staff, no job is too large. We have established relationships with many of the regions leaders in business, real estate & commercial development, and property management. As an Accounts Payable & Receivable Clerk, you will be responsible for managing the financial transactions of the company, ensuring that all invoices are processed accurately and timely. Your role will involve receiving, reviewing, and processing incoming invoices from vendors and suppliers, verifying their accuracy against purchase orders and contracts, and coding them appropriately for tracking and accounting purposes. You will also prepare and process payments to vendors through various methods, maintain accurate records of all payments and expenses, and reconcile accounts regularly. In addition to accounts payable duties, you will handle accounts receivable tasks, including generating and sending invoices to customers, receiving and recording incoming payments, and following up on outstanding balances. You will maintain open communication with vendors and customers regarding payment inquiries and discrepancies, ensuring compliance with company policies and relevant regulations. Regular reporting on accounts payable and receivable status to management will also be a key part of your responsibilities.

Responsibilities

• Receive, review, and process incoming invoices from vendors and suppliers.
• Verify the accuracy of invoices, ensuring they match purchase orders and contracts.
• Assign appropriate account codes to each invoice for proper tracking and accounting.
• Prepare and process payments to vendors through various methods, including checks, electronic transfers, and ACH payments.
• Maintain accurate records of all payments and expenses, reconciling accounts regularly.
• Communicate with vendors and suppliers regarding invoice discrepancies or payment inquiries.
• Reconcile vendor statements to ensure all invoices are accounted for and paid.
• Ensure compliance with company policies and procedures, as well as relevant regulations.
• Prepare and present regular reports on accounts payable status to management.
• Generate and send invoices to customers based on sales agreements or services provided.
• Receive and record incoming payments, including checks, electronic transfers, and credit card transactions.
• Follow up on outstanding accounts receivable balances, contacting customers for payment and resolution of discrepancies.
• Reconcile customer accounts and resolve any discrepancies or issues related to payments.
• Prepare and analyze accounts receivable aging reports to identify delinquent accounts.
• Maintain open communication with customers regarding payment status and address inquiries or disputes.
• Assess the creditworthiness of new customers and establish credit limits.
• Maintain accurate records of all transactions and correspondence related to accounts receivable.
• Prepare regular reports on accounts receivable status for management.

Requirements

• Knowledge of accounting principles and practices.
• Proficiency in accounting software, QuickBooks and Microsoft Excel (required).
• Strong interpersonal and communication skills.
• Detail-oriented and organized.
• Ability to work independently and prioritize tasks effectively.
• Experience in accounts receivable and payable or a related field is a plus.
• Associate degree, Bachelor's degree in accounting, finance, or equivalent related field (preferred).
• Ability to work independently and meet deadlines.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance