Account Receivable Specialist

East Lake Management - Chicago, IL

Full-time

Chicago, IL

Real Estate

About the position

The Account Receivable Specialist position at East Lake Management is a full-time role based in Chicago, IL. This position is crucial for maintaining the financial integrity of the organization by ensuring accurate and timely processing of accounts receivable transactions. The specialist will be responsible for updating receivables, coordinating deposit processing, and monitoring bank remittance transactions. A high degree of accuracy and attention to detail is essential, as the role involves handling sensitive financial information and adhering to internal accounting controls. In this role, the specialist will process daily rent payments, manage tenant move-ins, transfers, credits, charges, and adjustments, and send monthly delinquency notices to property staff. The position requires maintaining organized and complete accounting records, both electronically and in hard copies, and auditing tenant ledgers for accuracy. The specialist will also prepare accounting for tenant security deposits and collaborate with staff accounting to reconcile account financials. This role may involve special projects as assigned by management and requires a self-starter with a willingness to learn and adapt in a high-volume, deadline-oriented environment.

Responsibilities

• Update receivables by coordinating and monitoring deposit processing and bank remittance transactions
• Maintain financial security by adhering to internal accounting control
• Follow established procedures for processing daily rent payments
• Process daily remote banking deposits
• Prepare daily check payments for bank deposit
• Process tenant move-in, transfers, credits, charges and adjustments
• Send monthly tenant delinquency notices to property staff
• Maintain organized, accurate and complete accounting records, electronically and hardcopies as necessary
• Audit tenant ledger for accuracy to process security deposit refund
• Prepare an accounting of tenant security deposit upon processing refunds or balance owed at tenant move out
• Collaborate with Staff Accounting to reconcile account financials
• Collaborate with property staff to facilitate corrections and accuracy of tenant ledgers
• Special projects as assigned by management
• Perform other duties as assigned

Requirements

• Prior Accounts Receivable or cash handling (banking) experience
• Efficient data entry skills and adaptability
• High degree of accuracy and attention to detail
• Working knowledge of MS Office Suite
• Ability to perform well in a high volume, deadline-oriented environment
• Exhibit exceptional interpersonal skills with a proven ability to work effectively across all levels of an organization
• Self-starter and have a willingness to learn
• Strong analytical background with strategic thinking capabilities and attention to detail
• Time and process management, including the ability to prioritize multiple simultaneous deadlines, set priorities and work well under pressure