Accountant - Accounts Receivable

Communities In Schools Of Central Texas - Austin, TX

Full-time - Entry Level

Austin, TX

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Accountant - Accounts Receivable at Communities In Schools of Central Texas plays a crucial role in supporting the financial operations of the organization. This position is responsible for maintaining all accounts receivable, ensuring that all transactions are accurately recorded and coded to the appropriate grants or programs. The Accountant will also manage funder files, including proposals, award letters, and contract documentation, while drafting correspondence for past-due accounts and collections. This role requires a detail-oriented individual who can reconcile accounts, research discrepancies, and identify uncollectible accounts, preparing analyses and proposing debt allowances as necessary. In addition to accounts receivable duties, the Accountant will assist in the preparation and submission of grant invoices and expenditure reports, ensuring compliance with accounting standards and internal policies. This includes monitoring and tracking grant expenditures throughout the grant year and preparing for site monitoring visits from funders. The Accountant will also be involved in cash management, processing deposit entries, and assisting in bank statement reconciliations. The role further encompasses budget preparation, financial reporting, and audit support. The Accountant will assist the Chief Finance Officer (CFO) in preparing the annual budget and interim financial statements, as well as reconciling general ledger accounts and providing financial expertise for grant proposals. This position is integral to maintaining the financial health of the organization and ensuring compliance with all relevant regulations and standards. The Accountant will work closely with the CFO and Senior Accountants, contributing to a collaborative team environment focused on achieving the organization's mission of empowering students through education.

Responsibilities

• Maintain all accounts receivable and properly code to grants or programs.
• Maintain and update funder files, including proposals, award letters, contract documentation, and funding records.
• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent account holders to request payment.
• Reconcile accounts and research discrepancies.
• Identify uncollectible accounts, prepare analysis and propose debt allowance.
• Enter and record revenue reports, in addition to bank transaction and verified pledges documentation.
• Maintain general ledger and prepare adjusting entries as related to receivable and revenue accounts.
• Prepare and submit grant invoices and grant expenditure reports as scheduled.
• Review and reconcile employee time sheets to ensure compliance with approved grant budget.
• Monitor, track and review grant expenditures for compliance with accounting standards, internal policies, grant guidelines and regulations through its grant year.
• Assist in site monitoring visits from the funder as requested.
• Process and record deposit entries to cash log and general ledger.
• Assist in bank statement reconciliations.
• Assist CFO in the preparation of the annual budget.
• Assist CFO with the preparation of the interim monthly and annual financial statements.
• Reconcile general ledger accounts, research discrepancies and report findings.
• Provide assistance and financial expertise on preparing grant budget for proposals, or as directed.
• Organize and file accounting data in compliance with audit and control procedures per retention schedules.
• Assist with the financial audit by preparing and collecting materials for audit and processing any required adjustments.

Requirements

• Bachelor's degree in accounting or finance.
• Two (2) to four (4) years of related experience in a similar position is required.
• Solid understanding of general accounting principles and practices.
• Analytical mind with strong conceptual and problem-solving skills.
• Critical thinker with high proficiency in math.
• Proficient with email and MS Office applications, especially Excel and Word.
• Experience with accounting software; experience with MIP Abila Fund Accounting systems software preferred.
• Excellent interpersonal and communication skills.
• Ability to work effectively in a multicultural team environment.
• Detail-oriented, with good organizational skills.
• Self-motivated, with high initiative and able to work with minimal supervision.
• Ability to work in a fast-paced environment with firm deadlines.

Nice-to-haves

• Accounting experience in a non-profit setting is preferred.

Benefits

• 403(b) matching
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Vision insurance
• Life insurance
• Generous time off includes 4+ weeks of holiday and 2 weeks of vacation time
• CIS pays for 100% of the employee premium for the base medical insurance plan and provides subsidy to support coverage for spouse/domestic partner and children
• Professional development opportunities.