Accountant (Business Office Manager)

$57,720 - $58,240/Yr

Gardens at Escondido - Escondido, CA

Full-time - Mid Level

Escondido, CA

About the position

The Business Office Manager at Gardens at Escondido is responsible for overseeing office management and accounting functions within the community. This role involves managing employee documentation, payroll accuracy, and compliance with HR policies, as well as handling accounts payable, resident billing, and financial reporting. The position requires strong organizational and communication skills to support both administrative and accounting tasks effectively.

Responsibilities

• Participate in New Hire Orientation program and other regular associate meetings or functions.
• Prepare new hire paperwork, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources.
• Utilize Payroll reporting tools to manage the accuracy of associate information and performance evaluation due dates.
• Update associate information in the Payroll system and personnel file.
• Respond to Unemployment Insurance claims; represent the company at unemployment Insurance appeal hearings.
• Conduct monthly benefit orientations; proof benefit enrollment forms and send to home office HR; ensure all eligible associates have completed enrollment/declination forms.
• Provide training to department heads and act as a consultant regarding Human Resources policies.
• Make recommendations regarding terminations to department heads based on policies; ensure termination policies are followed by contacting Regional HR Director; conduct termination meetings.
• Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-monthly payroll.
• Ensure that all on-the-job injuries/illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor's release is obtained before returning to full duty; maintain the OSHA 300 and 300A logs.
• Process all accounts payable invoices and submit to home office weekly.
• Prepare daily bank deposits, deposit to bank and e-mail deposit records to home office.
• Prepare and/or forward all resident forms regarding the accounting department to the home office.
• Responsible for maintaining and issuing Petty Cash, including Resident Petty Cash, and monthly reconciliation sent to home office.
• Daily maintain accuracy of Community Rent Roll.
• Prepare monthly billing spreadsheet.
• Make collection calls on past due accounts; maintain collection logs/records; timely follow up on past due accounts; prepare accounts for submittal to collection agencies.
• Coordinate the weekly packets to home office.
• Assist with preparation of new residents' move-in paperwork, resident status changes, and move-out paperwork and forward to home office.
• Prepare monthly printed Spend-Down Reports for department heads.
• Maintain and report corporate Community census data.
• Support month-end closing procedures.
• Analyze monthly operations statements for the Executive Director and department heads.
• Handle or refer resident billing inquiries as appropriate.
• Assist the Executive Director with completion of documents, correspondence and special projects as needed.
• Conduct tours.
• Maintain accuracy of Community operations computer database with associate and resident information as assigned.

Requirements

• Two year Associates Degree or three or more years' experience in office management, including bookkeeping and human resources responsibilities.
• Excellent communication skills in diplomacy and superior time management and organizational skills.
• Competence in Microsoft Word, Excel and Outlook and the ability to adapt and learn company specific software programs.
• Availability for weekend coverage and all emergency situations on a rotating basis.