Accountant II - Cash Management (Accounts Receivable)

$77,430 - $96,788/Yr

Partnership Healthplan Of California - Fairfield, CT

Full-time

Fairfield, CT

Insurance Carriers and Related Activities

About the position

The Accountant II-Cash Management (Accounts Receivable) position is a vital role within the cash management team, focusing on various cash and invoicing functions. This position is responsible for invoicing and posting cash receipts for Leased Tenants, Wellness and Recovery Drug Medi-Cal Counties, and other entities as required. As the main point of contact for inquiries related to invoices, the Accountant II must possess excellent communication skills to effectively respond to billing inquiries and manage the Cash Management Helpdesk, ensuring timely resolution of inquiries. In this role, the Accountant II will maintain the Accounts Receivable and related modules in the accounting system, assisting system administrators in researching enhanced module functionalities for current and new software releases. The responsibilities include managing rental revenue billings and reconciliations, reviewing lease contracts, and monitoring lease contract changes. The Accountant will also maintain tenant information in the accounting system and handle Wellness & Recovery billings and reconciliations, working closely with internal and external contacts to resolve inquiries from counties. Additionally, the Accountant II will be responsible for recording, researching, and dispositioning all checks deposited, collaborating with the Claims Recovery Unit on the accounting of provider refunds. The position requires the Accountant to respond to all incoming requests to the Cash Management Team promptly, maintain the CM Inbox, and track all incoming requests. Other duties include inventory maintenance and disbursement of gift cards for various DHCS incentive programs, preparing and recording journal entries, reconciling and maintaining assigned sub-ledger accounts, and assisting in the preparation of monthly financial statements and external audits. The Accountant II will also assist in updating policies and procedures in Cash Management and participate in special projects and reports as needed.

Responsibilities

• Maintain Accounts Receivable and related module in the accounting system.
• Assist system admins in researching enhanced module functionalities for current and new software releases.
• Responsible for rental revenue billings and reconciliation.
• Review lease contracts and monitor lease contract changes.
• Maintain the matrix of all tenants and lease terms.
• Maintain tenant information in the accounting system.
• Responsible for Wellness & Recovery (W&R) billings and reconciliation.
• Work with internal and external contacts to resolve W&R inquiries from counties.
• Responsible for other billings and related reconciliations as needed.
• Record, research, and disposition all checks deposited.
• Work closely with Claims Recovery Unit on the accounting of provider refunds.
• Responsible for the PHC Claims System Provider Check Status Update.
• Respond to all incoming requests to Cash Management (CM) Team promptly.
• Maintain the CM Inbox and track all incoming requests.
• Inventory maintenance and disbursement of gift cards purchased for various DHCS incentive programs.
• Prepare and record various journal entries into an accounting system that are primarily related to accounts receivable.
• Reconcile and maintain assigned sub-ledger accounts monthly using standard formats and GAAP.
• Assist in the reconciliation and issuances of 1099s.
• Assist senior level accountants in the preparation and compilation of monthly financial statements and other reporting as needed.
• Prepare documentation and schedules during external financial and state audits and assist with inquiries from auditors to ensure appropriate resolution.
• Assist in updating the policies and procedures in Cash Management.
• Assist in creating flowcharts, trends, weekly schedules for various processes in Cash Management.
• Assist in the processing of all PHC returned checks.
• Research, maintain a log, and coordinate with Provider Relations for proper resolution.
• Verify the accuracy and completeness of payments during the weekly Accounts Payable check run cycle.
• Confirm the check run and run the payee positive pay file for bank upload.
• Maintain safe content and perform monthly inventory.
• Participate in preparation of special projects and reports as needed.
• Back up to Accountant II-Cash Management (Banking Operations) when needed.

Requirements

• Bachelor's Degree with emphasis in Accounting or Finance; minimum two (2) years of relevant experience or an equivalent combination of education and experience.
• Strong working knowledge of Accounting and Finance principles including GAAP, FASB, GASB, and other State and Federal reporting regulations; experience within Medicaid managed care desired.
• Intermediate to advanced level proficiency in Microsoft Excel and Access.
• End-user knowledge of accounting systems (Multiview a plus).
• Experience in cash management, banking, and treasury functions preferred.
• Strong data management, audit control, version management, and reconciliation management skills preferred.
• Demonstrated strong verbal and written communication skills, attention to detail, and ability to complete assignments with high accuracy on specified due dates.

Nice-to-haves

• Experience within Medicaid managed care is preferred.
• Knowledge of accounting systems, particularly Multiview, is a plus.
• Experience in cash management, banking, and treasury functions is preferred.