Accountant / Purchasing Manager

Native American Connections - Phoenix, AZ

Full-time

Phoenix, AZ

Social Assistance

About the position

The Purchasing Manager position at Native American Connections is responsible for negotiating and acquiring products, goods, and services for the organization. This role involves vendor management, contract negotiations, inventory oversight, and collaboration with the accounting team to ensure efficient procurement processes and compliance with internal controls.

Responsibilities

• Negotiate and evaluate all contracts for products and services with the vendors and suppliers.
• Develop vendor selection process and maintain vendor performance.
• Approve purchase order(s) and ensure goods and/or services are delivered on time.
• Develop process(es) and train employees for match of goods and services received or acquired.
• Manage inventory of goods and services to prevent material shortages and/or excess goods.
• Communicate promptly any material problems to appropriate departments and managers for return of goods and/or exchanges.
• Conduct periodic searches of the List of Excluded Individuals and Entities as it relates to vendors and contract professionals.
• Prepare daily, weekly, and monthly reports to maintain and follow up on open orders with the team.
• Provide support for the accounting team, management, and Controller as needed.
• Work collaboratively with Accounts Payable on online banking payments and credit card systems and reconciliations.
• Assist with audits and updating internal control and procurement policies.
• Create, update, and manage an inventory listing of assets for the organization.
• Manage general ledger reconciliations monthly.
• Perform other duties as assigned by the Chief Financial Officer.

Requirements

• Bachelor's degree in Accounting, Finance or Business is preferred.
• Strong negotiation skills and excellent written and oral communication skills.
• Strong interpersonal skills with an ability to work effectively with a wide range of people, teams, managers, supervisors, and vendors/suppliers.
• Demonstrated critical thinking, problem-solving, organizational, and time management skills.
• Knowledge of fund & cost accounting with nonprofit experience.
• Proficient in Microsoft Office: Excel, Word, Outlook, Access, etc.
• QuickBooks Online (Enterprise) experience required.
• Experience with federal government contracts.
• Knowledge of general accounting principles and practices.
• Five or more years of purchasing experience, with 1-2 years of non-profit accounting experience.

Nice-to-haves

• Experience in working with Native American population preferred.