Accountant

About the position

Dearman Systems is seeking a driven and detail-oriented Accountant to join our growing team in a hybrid role (3 days in-office, 2 days work from home) based in Houston, Texas. This is a full-time position offering significant potential for growth and involvement in diverse projects. We are looking for a candidate who thrives in an entrepreneurial environment and is eager to take on challenges across multiple functions, including accounting, accounts receivable, human resources, and office management. This role reports directly to the Controller and will play an important role in scaling our financial operations as the company continues to expand. The ideal candidate will possess strong organizational skills, a proactive attitude, and the ability to manage competing priorities effectively.

Responsibilities

• Manage daily invoicing to ensure timely payments
• Coordinate with the Controller and project managers to oversee project progress and prepare progress invoices as needed
• Manage all bank accounts and ledgers, ensuring deposits, transfers, checks, and wires are completed in a timely manner
• Assist in preparing revenue/expense reports, income statements, balance sheets, and other deliverables for investors
• Complete vendor registration and verification requests
• Oversee office management for Houston, Texas and Tucson, Arizona locations, including coordinating with property managers and maintaining supplies
• Support the Controller in monthly close process, including journal entries, bank reconciliations, and credit card reconciliations
• Assist with the annual budget process and periodic reforecasts
• Prepare payroll for review by the Controller
• Reconcile receipts to bank and credit card accounts in QuickBooks Online
• Manage state tax registration through a third-party agency, ensure all state payroll taxes are reported and paid, and coordinate with external tax preparers for year-end filings
• Manage employee onboarding and offboarding processes, including healthcare plan enrollment and payroll setup. Serve as a point of contact for employee questions and work on initiatives to improve the workplace environment
• Work directly with the Controller on strategic financial initiatives

Requirements

• 2-5 years of accounting experience (experience in public accounting preferred but not required)
• Advanced Excel skills are required, including complex formulas, pivot tables, data analysis
• Existing knowledge or willingness to learn accounting and payroll software (Maxio, Quickbooks Online, Rippling)
• Excellent organizational and communication skills, both verbal and written
• Resourceful and hardworking, with a proven ability to solve problems independently and manage multiple priorities effectively
• Ability to work in our Houston office at least 3 days a week
• Ability to work 40-50 hours per week

Nice-to-haves

• CPA preferred

Benefits

• Competitive salary
• Small company with focus on employees
• High visibility in your role with opportunity for advancement
• 4 weeks PTO and holidays
• Health, dental, and vision insurance
• 401K and 401K matching