Accounting Administrator-Houston, Texas

Mei Rigging & Crating - Houston, TX

Full-time - Entry Level

Houston, TX

Machinery Manufacturing

About the position

The Accounting Administrator at MEI Rigging & Crating LLC is responsible for supporting the efficient operation of the regional office by managing various accounting and administrative tasks. This role involves coordinating with regional operations management and corporate accounts payable to ensure timely processing of vendor invoices, maintaining accounts receivable records, and providing general office support. The position requires strong organizational skills, attention to detail, and the ability to communicate effectively with vendors and internal stakeholders.

Responsibilities

• Efficiently operate the regional office by supporting accounting administration and operational functions.
• Process vendor invoices and submit to Corporate Accounts Payable for remittance.
• Obtain necessary information for new vendor setup and credit approval.
• Perform reconciliation and retention of company and employee credit card transactions.
• Enter item receipts of purchased materials and services into accounting systems.
• Communicate with vendors regarding discrepancies and follow up as needed.
• Create purchase requisitions for job-related materials and services as requested by management.
• Code vendor Purchase Orders with appropriate GL account/location and note adjustments.
• Obtain vendor quotes, select vendors, create Purchase Orders, and confirm delivery.
• Match invoices to the receipt register and verify packing slips and Purchase Orders.
• Track and resolve open Purchase Orders in compliance with policies.
• Maintain accounts receivable customer files and records.
• Process and deliver customer invoices and retain job files per process.
• Assist with month-end closing responsibilities and ensure compliance with deadlines.
• Review AR aging and initiate collection efforts as needed.
• Handle cash receipts and process AR credit card transactions.
• Collect new customer information and submit to Corporate Accounts Receivable.

Requirements

• High school diploma or GED.
• Minimum of two years of recent office accounting experience (Accounts Receivable, Accounts Payable, Bookkeeper).
• Minimum of two years of experience with accounting software (preferably D365).
• Good to excellent working knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint).
• Strong communication skills and customer service orientation.
• Ability to maintain high accuracy in preparing and entering information.
• Strong computer skills and organizational abilities.
• High level of confidentiality in handling vendor and customer information.

Nice-to-haves

• Experience with Microsoft Dynamics 365 accounting software.
• Previous experience in a high-functioning team environment.

Benefits

• Medical/Dental/Vision Coverage
• Life & Disability Insurance
• Retirement Benefits
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Referral Program