Accounting Administrator

$37,440 - $45,760/Yr

System One - La Porte, TX

Full-time - Entry Level

La Porte, TX

Administrative and Support Services

About the position

The Accounting Administrator position is a critical role within an industrial services company, focused on providing essential support for Accounts Payable (AP) and Accounts Receivable (AR) functions. The role involves managing billing processes, ensuring accurate invoicing, and maintaining effective communication with clients and internal teams. This position is designed for an experienced professional who thrives in a fast-paced environment and is capable of working independently while contributing to a small team.

Responsibilities

• Assist in reconciling labor and equipment for Time & Materials (T&M) projects.
• Update billing sheets with billable manhours and equipment.
• Manage electronic billing folders and ensure adherence to process flows.
• Merge and combine documents as needed.
• Deliver invoices to clients via both digital and traditional mail.
• Handle Unit Rate and Lump Sum billing.
• Provide outstanding customer service to both external clients and internal staff.
• Collaborate with various departments to resolve billing issues.
• Participate in weekly billing meetings.
• Manage the AP inbox effectively.
• Upload vendor invoices into the accounting system.
• Verify accuracy of vendor information on invoices (including name, invoice number, PO number, etc.).
• Update the AP Excel list with new invoices.
• Gather AP invoices for T&M projects as needed for billing.

Requirements

• 2+ years of experience in an accounting department role.
• Understanding of AP and AR functions is beneficial.
• Intermediate MS Excel skills required.
• Familiarity with customer portals (Abira, OpenInvoice, Coupa) is a plus.
• Knowledge of Spectrum Viewpoint and Construction One is desirable.
• Strong reconciliation abilities and an exceptional attention to detail.
• Self-motivated with the ability to work independently.
• Excellent interpersonal and communication skills.
• Basic knowledge of office software and equipment.
• Ability to thrive in a fast-paced, high-stress environment.
• Experience in the industrial sector is advantageous.

Nice-to-haves

• Familiarity with customer portals (Abira, OpenInvoice, Coupa) is a plus.
• Knowledge of Spectrum Viewpoint and Construction One is desirable.
• Experience in the industrial sector is advantageous.

Benefits

• Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans.
• Participation in a 401(k) plan.