Accounting and Finance Coordinator - Soldier Field ASM Global

ASM Global - Chicago, IL

Full-time - Entry Level

Chicago, IL

Administrative and Support Services

About the position

The Accounting and Finance Coordinator plays a crucial role in supporting the accounting department by managing financial documents, processing invoices, and maintaining organized financial records. This position requires a keen attention to detail to ensure accuracy in all accounting processes and to facilitate seamless operations within the finance team.

Responsibilities

• Assist in the preparation, processing, and maintenance of financial documents, including invoices, bills, and statements.
• Generate and process invoices, ensuring accuracy and timely submission to clients or employees.
• Assist in tracking and managing expenses, including reimbursement processing and monitoring company spending.
• Maintain accurate and up-to-date financial records by recording transactions, updating ledgers, and reconciling bank statements.
• Handle various administrative duties related to the finance department.
• Maintain an organized open payables list, generate checks for payment, and prepare monthly reports.
• Ensure accuracy in financial records and adherence to accounting standards.
• Process invoices and manage accounts payable duties efficiently.
• Oversee the open payables list, focusing on generating checks for timely payments and preparing comprehensive monthly reports.
• Assist and be on site for all major events to help ensure execution before, during, and after the event.
• Conduct monthly reconciliation of multiple bank statements to ensure accuracy and consistency.
• Assist the Director of Accounting AGM in the preparation of financial statements and contribute to special projects as required.
• Complete other tasks and projects as assigned.

Requirements

• Must have prior experience with D365.
• Proficient in Microsoft Excel, Outlook, Word, D365, and other relevant tools.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
• Accuracy and attention to detail in handling HR records and documentation.
• Ability to handle sensitive information with discretion.
• Ability to identify and resolve basic issues.
• Efficient communication skills, both written and verbal.
• Capable of collaborating with the accounting team and other departments.

Nice-to-haves

• A Bachelor's degree from a technical college or University in Accounting, Finance, or a related field is preferred.
• 2-3 years of experience in accounting is preferred.

Benefits

• Generous Paid Time Off, Sick, Personal, and Holiday Pay
• Health, dental, and vision insurance
• 401(k) investment plan, with a discretionary employer match up to 3%
• Employer-paid and supplemental life insurance
• Short - and long - term disability insurance available