Accounting and Logistics Coordinator

$31,200 - $35,360/Yr

Deluxe Design - Rio Rancho, NM

Full-time - Entry Level

Rio Rancho, NM

Printing and Related Support Activities

About the position

The Accounting and Logistics Coordinator plays a crucial role in the administration department, focusing on essential bookkeeping tasks such as accounts payable and receivable, purchasing, and record maintenance. This position also involves coordinating shipments, managing inventory, and providing support to team members and vendors, ensuring efficient operations within the company.

Responsibilities

• Respond promptly and courteously to emails and phone calls.
• Enter data into accounting and point-of-sale (POS) software systems.
• Stay updated on product trends, preferences, and changes in local codes.
• Establish and maintain vendor files, material data, and inventory records in both electronic and hard copy formats.
• Operate and maintain proficiency with computers, office equipment, and relevant software tools.
• Follow and promote workplace safety practices, including reporting unsafe conditions.
• Perform additional job-related tasks as assigned.
• Represent the company professionally to customers and vendors.
• Review and process invoices for accounts payable, ensuring accuracy and proper documentation.
• Reconcile vendor statements and address discrepancies promptly.
• Manage payment schedules and maintain positive vendor relationships.
• Prepare and send customer invoices and statements for accounts receivable.
• Monitor and follow up on outstanding payments, ensuring accurate aging reports.
• Research and evaluate suppliers to secure optimal quality and pricing for purchasing.
• Plan and coordinate shipments to meet delivery deadlines.
• Collaborate with carriers and freight providers to negotiate rates and schedules.
• Manage daily tasks such as bookkeeping, filing, and calendar organization using QuickBooks and Microsoft Office.
• Prepare reports on financial performance, purchasing, and shipping operations.

Requirements

• Proficiency in Microsoft Office and Google Suite.
• Strong typing and computer literacy skills.
• Experience with QuickBooks and general bookkeeping.
• Effective phone etiquette and customer service capabilities.
• Familiarity with multi-line phone systems and operations.

Nice-to-haves

• Knowledge of database ordering systems and basic computer operations.
• Understanding of managing files and records securely.
• Basic math, weight, dimension, and quality control principles.

Benefits

• Paid time off
• Employee assistance program
• Employee discount
• Life insurance
• Retirement plan