Accounting and Office Manager

Robert Half - Washington, DC

Full-time - Mid Level

Washington, DC

Administrative and Support Services

About the position

My client, the CEO of an internationally recognized architecture and interior design firm in Washington DC, is seeking an Accounting and Office Manager for a full-time and permanent position. This role requires the individual to be on-site five days a week, managing all accounting and financial processes within the firm. The Accounting and Office Manager will perform full cycle accounting duties, which include accounts payable, accounts receivable, payroll, and general ledger management. The position also involves preparing, analyzing, and presenting monthly financial statements, budgets, and forecasts, as well as conducting bank reconciliations, managing cash flow, and ensuring accurate financial record-keeping. In addition to accounting responsibilities, the role encompasses handling invoicing, bill payments, and expense reporting. The Accounting and Office Manager will collaborate with external accountants for tax preparation and annual audits, and will be responsible for communicating with vendors, project managers, designers, and clients regarding any issues related to billing and invoicing. Other responsibilities include managing the administrative and operational tasks of the office, such as retirement plan administration, managing leases, insurance, supplies, equipment, and facility emails and files. The individual will provide support to the team and coordinate various other tasks as required, including managing project management databases and maintaining employee records, which encompass attendance, benefits, and performance evaluations. The role also requires addressing employee inquiries and resolving HR-related issues, ensuring compliance with labor laws and company policies, and overseeing day-to-day office operations, including supply management, equipment maintenance, and vendor relationships. The Accounting and Office Manager will develop and implement office policies and procedures to improve efficiency, coordinate meetings, events, and travel arrangements for staff, and provide administrative support to the leadership team as needed.

Responsibilities

• Managing all accounting and financial processes
• Perform full cycle accounting duties, including accounts payable, accounts receivable, payroll, and general ledger management
• Prepare, analyze, and present monthly financial statements, budgets, and forecasts
• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping
• Handle invoicing, bill payments, and expense reporting
• Collaborate with external accountants for tax preparation and annual audits
• Communicate with vendors, project managers, designers, and clients on billing and invoicing issues
• Manage administrative and operational tasks of the office, including retirement plan administration
• Manage leases, insurance, supplies, equipment, and facility emails and files
• Provide support to the team and coordinate various other tasks as required
• Manage project management databases
• Maintain employee records, including attendance, benefits, and performance evaluations
• Address employee inquiries and resolve HR-related issues
• Ensure compliance with labor laws and company policies
• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships
• Develop and implement office policies and procedures to improve efficiency
• Coordinate meetings, events, and travel arrangements for staff
• Provide administrative support to the leadership team as needed.

Requirements

• Bachelor's degree in accounting, finance, or business administration
• 6+ years of experience in bookkeeping, accounting, or financial management
• Proficiency with Microsoft Excel and accounting software
• Experience with international banking is a plus
• Knowledge of tax preparation and compliance
• Excellent communication and people skills, with the ability to work effectively with principal and staff
• Strong analytical and problem-solving skills
• Ability to work independently and manage multiple tasks and deadlines.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan enrollment for contract/temporary professionals