Accounting and Payroll Manager

Oasis Center - Nashville, TN

Full-time - Manager

Nashville, TN

Social Assistance

About the position

The Accounting and Payroll Manager plays a crucial role in managing and actively participating in the accounting cycle to ensure that the organization's accounting processes are timely, accurate, efficient, and consistent. This position involves coordinating month-end accounts payable and accounts receivable reconciliations, preparing and inputting payroll, and managing benefit billing reconciliations. The manager will oversee salaried timesheet verification and submissions, ensuring compliance with organizational policies and federal employment laws. In the finance and accounting domain, the manager is responsible for ensuring accurate and timely processing of accounting functions, supporting program requests by providing financial reporting and budgeting assistance, processing payroll, preparing bank reconciliations, and reviewing trial balances for accuracy. The role also includes recording and posting journal entries for monthly financial activity, coordinating information for the annual audit process, and leading the month-end close process. Additionally, the manager will maintain accounts payable vendor files and oversee credit card procedures, ensuring compliance with policies and procedures. In terms of human resources and payroll, the manager will monitor adherence to HR policies, manage the payroll process in its entirety, and coordinate with the payroll service provider for annual W-2 earnings statements. The role also involves monthly reconciliation and payment of insurance premiums, ensuring invoice accuracy, and overseeing salaried timesheets. The manager will also serve as the point person for YMCA collaboration regarding payments, reconciliations, enrollments, and cancellations. General office support tasks may also be required, including backup front desk assistance and attendance at agency meetings.

Responsibilities

• Ensure accurate and timely processing of accounting functions.
• Support program requests by providing financial reporting and budgeting assistance.
• Process payroll and prepare bank reconciliations.
• Review trial balance for accuracy and completeness.
• Record and post journal entries for monthly financial activity.
• Coordinate information and documents for annual audit process and 990.
• Lead month-end close process in a timely manner.
• Maintain accounts payable vendor files.
• Oversee credit card procedures including issuing, terminating, and ensuring policy compliance.
• Monitor and adhere to written HR policies and procedures.
• Manage payroll process in its entirety, including bi-monthly payroll and general ledger entries.
• Coordinate with payroll service provider for annual W-2 earnings statements.
• Monthly reconciliation and payment of insurance premiums.
• Ensure invoices are correct and submit new hires, changes, and terminations as needed.
• Ensure COBRA compliance and reconcile premiums as needed.
• Oversee salaried timesheets and create yearly templates for accuracy.
• Annually create hourly pay dates within payroll and communicate with managers and staff.
• Provide backup front desk assistance as needed.
• Attend all required agency meetings and team meetings.

Requirements

• Bachelor's degree in Accounting, Finance, or related field required.
• Minimum 2 years of experience in accounting and/or financial reporting is required.
• Strong knowledge of Microsoft Office applications required, including demonstrated expertise in Microsoft Excel.
• Experience with Paylocity strongly preferred.
• Working knowledge of nonprofit organizations strongly preferred.

Nice-to-haves

• Experience with nonprofit accounting practices.
• Familiarity with payroll processing software other than Paylocity.

Benefits

• Free health insurance (HDHP, HSA, Vision, Dental, LTD)
• Employer HSA contribution
• 12 Paid Holidays
• Paid Time Off (PTO)
• 401K with up to 3% Match
• Paid parental leave.