Accounting-AP/AR Clerk

Four Queens Hotel Casino - Las Vegas, NV

Full-time - Entry Level

Las Vegas, NV

Accommodation

About the position

The Accounts Payable Clerk at Four Queens Hotel and Casino is a vital financial specialist responsible for processing, tracking, and recording accounts payable transactions accurately, efficiently, and in a timely manner. This role ensures that the company maintains good standing with its valued partners by adhering to payment schedules and company policies. The clerk will handle various tasks including voucher entry, payment processing, and vendor relationship management, all while ensuring compliance with internal procedures and external regulations. In this position, the clerk will be responsible for voucher entry, ensuring that invoices are accurate and reconciled with purchasing documents or vendor contracts. The payment process involves preparing weekly payment batches to ensure all payments are made on time. The clerk will maintain schedules to track monthly vendor payments, reconcile vendor statements, and resolve discrepancies promptly. Additionally, managing the accounts payable email inbox and responding to inquiries professionally is crucial for strengthening vendor relationships. The role also requires coordination with various departments to confirm the completion of deliveries and acquire necessary signatures and coding prior to payment. The clerk will assist with month-end closing activities related to accounts payable and monitor aging reports to ensure timely payments. Updating vendor account information and ensuring compliance with company policies are also key responsibilities. The clerk may provide support for other accounting and finance functions as needed, contributing to the overall efficiency of the department.

Responsibilities

• Voucher entry - ensuring invoices are accurate and reconciled to purchasing documents or vendor contracts
• Payment process - prepares weekly payment batches ensuring all payments are timely and in accordance with company policies and procedures
• Maintain schedules to track and ensure monthly vendors are paid on time
• Reconcile vendor statements and resolve any discrepancies in a timely manner
• Manage the accounts payable email inbox and respond to inquiries promptly and professionally
• Strengthen and grow relationships with vendors through timely payments
• Coordinates with all departments to confirm completion/delivery and acquire necessary signatures and coding prior to payment
• Assist with month-end closing activities related to accounts payable
• Monitor aging reports to ensure timely payments
• Updates vendor account information, such as mailing address, W9, payment terms, etc
• Ensure compliance with company policies and procedures related to accounts payable
• Provide support for other accounting and finance functions as needed

Requirements

• High school diploma or GED
• 2 - 4 years of accounts payable experience preferred
• Basic reading, writing, and arithmetic skills
• Computer literate with emphasis on Microsoft Outlook and Excel
• Experience with AS400, JD Edwards, or similar software preferred
• Attention to detail and excellent organizational skills
• Ability to work independently without constant supervision
• Must be 21 years of age and able to obtain all local, state, and federal regulatory permits as required by position

Nice-to-haves

• Experience with credit card reconciliations
• Filing and labeling skills
• Document scanning experience