Accounting Assistant - A/P

The Joint Commission - Oakbrook Terrace, IL

Full-time - Entry Level

Hybrid - Oakbrook Terrace, IL

Administration of Economic Programs

About the position

The Accounts Payable Assistant at The Joint Commission is responsible for processing employee expense reports, vendor invoices, check requests, and miscellaneous payment items. This role ensures timely and accurate payments while maintaining high levels of customer service and teamwork. The position requires a self-starter who can work independently and collaboratively in a hybrid work environment, with a minimum of two days in the office each week.

Responsibilities

• Utilizes the internal expense reporting tool (PeopleSoft) to audit, adjust, and approve staff expense reports for reimbursement.
• Extensively audits vendor invoices, check requests, refunds, and other miscellaneous payable items.
• Matches processed payments with corresponding vouchers for management review.
• Performs daily scanning of payment files to ensure an accurate electronic filing system.
• Maintains or helps create Accounts Payable related records, reconciliations, logs, indicators, files, and monthly vendor accruals.
• Performs routine clerical and office duties as needed or requested by the Accounts Payable Manager.
• Ensures proper documentation and notes are present to provide an adequate audit trail.
• Works with the team to ensure workloads are even and processed promptly.

Requirements

• Completion of one to two years' college level courses in accounting.
• Minimum of 2 years experience in processing vendor invoices and expense reports using an online Accounts Payable system.
• Minimum of 2 years' experience working with Microsoft Office.

Nice-to-haves

• Experience with PeopleSoft accounting software.
• Ability to coach and train employees on the use of expense reporting tools.

Benefits

• Hybrid work environment with flexibility in scheduling.
• Opportunities for professional development and process improvement.