Accounting Assistant

Robert Half - Santa Barbara, CA

Full-time - Entry Level

Santa Barbara, CA

Administrative and Support Services

About the position

The Accounting Assistant role at Robert Half is a contract-to-hire position based in Santa Barbara, California. This position is essential for the organization's success, focusing on both Accounts Payable (AP) and Accounts Receivable (AR) functions, along with various other accounting tasks. The role requires a detail-oriented individual who can efficiently manage vendor payments, reconciliations, and assist in the development of accounting schedules.

Responsibilities

• Ensure efficient processing and classification of vendor payments on a weekly basis.
• Regularly upload vendor documents such as W-9s and contracts for record maintenance.
• Conduct weekly vendor payments reconciliation and ensure proper classification in General Ledger (GL) and Class.
• Download invoices from vendor websites and upload them for processing.
• Review and merge any duplicate vendors in the system, ensuring all necessary documentation is available.
• Conduct bi-monthly follow-ups on incomplete transactions and ensure they are properly classified.
• Manage cash count and deposit processing twice a week.
• Input receipts into DonorPerfect and reconcile them into QuickBooks.
• Assist in the development of fixed asset schedules and calculation of depreciation on a monthly basis.
• Facilitate the development of prepaid asset schedules and calculation of amortization monthly.
• Conduct monthly reconciliations of accrued expenses and deferred revenue.
• Develop internal processes including reviewing internal documents for migration, converting process narratives to flowcharts, and providing internal training for software users.

Requirements

• Proficiency in Accounting Software Systems
• Familiarity with ADP - Financial Services
• Ability to perform Accounting Functions
• Experience in handling Accounts Payable (AP)
• Experience in managing Accounts Receivable (AR)
• Knowledge of Auditing principles and practices
• Proficiency in conducting Bank Reconciliations
• Experience in using Quickbooks Online
• Familiarity with Donor Perfect is a plus!

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan