Accounting Associate - Accounts Receivable

$41,600 - $45,760/Yr

Unclassified - Fullerton, CA

Full-time - Mid Level

Fullerton, CA

About the position

PacMin Studios is seeking a Full-Time Accounting Associate who will play a crucial role in the Accounts Receivable department. This position is designed for an individual eager to contribute to the growth and success of the company while also making a positive impact in the community. The ideal candidate will have a strong background in accounting, particularly in a manufacturing environment, and will be responsible for a variety of tasks that ensure the smooth operation of the accounts receivable process. The Accounting Associate will be tasked with running credit reports and interfacing with the sales department to communicate credit decisions, ensuring timely reviews of new customer qualifications. This role requires the ability to contact vendors, complete vendor application forms, and manage a database of customer-approved payment terms. The associate will also monitor customer orders and quotes to ensure compliance with approved payment terms, as well as manage collections from customers with orders requiring deposits. In addition to these responsibilities, the Accounting Associate will create and send invoices to customers, ensuring accuracy and timeliness, and will manage the collection process to identify and resolve any payment issues. The role involves close communication with both customers and internal teams, particularly sales and operations, to ensure adherence to the accounts receivable process. The associate will also be responsible for depositing checks, applying payments to invoices, and maintaining the resellers certification database. The position requires continuous review and recommendation of workflow efficiencies and cost reductions, preparation of journal entries and reconciliations, and assistance with variance analysis on project spending versus approved budgets. The associate will also assist in preparing annual budgets, documenting and maintaining accounting policies and procedures, and ensuring compliance with accounting standards. Month-end closing tasks will also be part of the role, along with providing support for general accounting inquiries and assisting with accounts payable entries as needed. This is a full-time, in-office position with a standard schedule of 9 AM to 5:30 PM, Monday through Friday, although after-hours and weekend work may be required based on closing assignments.

Responsibilities

• Run credit reports and interface with the sales department to communicate credit decisions and ensure timely review of the qualifying of new customers.
• Contact vendors when needed and complete vendor application forms.
• Manage/update database of customer-approved payment terms.
• Monitor customer orders and/or quotes to ensure approved payment terms are used.
• Monitor and collect from customers with orders requiring deposits.
• Create and send invoices to customers, ensuring accuracy and timeliness.
• Manage collection process ensuring issues are identified as they occur.
• Communicate and resolve any payment issues with customers.
• Communicate and resolve internal issues with sales/operations.
• Monitor overall adherence to the accounts receivable process, and update the process as needed.
• Deposit checks and apply payments and deposits to invoices.
• Maintain resellers certification database.
• Continuously review and recommend workflow efficiencies and cost reductions.
• Prepare journal entries and reconciliations.
• Assist with monitoring and performing variance analysis on project actual spending vs. approved budget.
• Assist with completing data analysis of the company's balance sheet and income statement.
• Assist with the preparation of annual budgets.
• Document and maintain accounting policies and procedures.
• Review accounting standards and propose new accounting procedures/processes to ensure compliance.
• Assist with tasks related to month-end closings to ensure accuracy and timeliness.
• Assist customers with general accounting inquiries.
• Assist with AP entries, processing, and payments as needed.
• Provide the accounting department with support on key projects or tasks when assigned.

Requirements

• 2+ years of general accounting experience, preferably in a manufacturing environment.
• Bachelor's degree or working toward a degree in accounting, business, or related field.
• Excellent analytical skills and problem-solving skills.
• Excellent organizational skills with strong attention to detail.
• Excellent computer skills and ability to learn new software quickly with minimal guidance.
• Intermediate Microsoft Office suite skills.
• Excellent customer service skills with a high energy and positive demeanor.
• Ability to work well in a close team environment with all levels of employees.
• Excellent communication skills, both written and verbal.
• Ability to be proactive and take initiative.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Enterprise Resource Planning (ERP) software experience a plus.
• Bilingual Spanish a plus.
• Desire to learn and understand the aerospace and aviation industry.

Benefits

• 401(k) matching