Accounting Clerk - Accounts Receivable

Aquamoon - Chicago, IL

Part-time - Entry Level

Chicago, IL

Administrative and Support Services

About the position

The Accounting Clerk - Accounts Receivable is a part-time position within the Finance Team at Aquamoon, responsible for managing accounts receivable tasks. This role involves invoicing, tracking aging receivables, processing payments, and maintaining accurate records in QuickBooks. The clerk will also assist with general accounting functions and participate in special projects aimed at improving operational efficiency.

Responsibilities

• Generate invoices from templates for the monthly billing cycle and special projects.
• Track billables throughout the month and add them to client invoices.
• Send invoices to clients via QuickBooks, COUPA, or mail as needed.
• Track aging invoices and follow up with delinquent clients via email and phone.
• Collect and process payments from clients and post them to QuickBooks.
• Maintain inventory pricing in QuickBooks and suggest supply inventory strategies.
• Maintain other accounting records, including executed contracts and budget-related spreadsheets.
• Participate in monthly finance meetings and other strategic meetings as required.

Requirements

• Associates degree in Business or related field preferred.
• Minimum of two to four years of relevant experience required.
• Proficiency in QuickBooks is required.
• Proficiency in email communication, Word, and Excel is required.
• Strong interpersonal, team ethic, and communication skills required.
• Strong customer service and client relation skills required.

Nice-to-haves

• Familiarity with COUPA is preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance