Accounting Clerk / Administrative Assistant

$41,600 - $52,000/Yr

American Carnival Mart - Saint Louis, MO

Part-time - Entry Level

Saint Louis, MO

About the position

The Accounting Clerk / Administrative Assistant at American Carnival Mart (ACM) is a part-time role that combines accounting responsibilities with executive administrative support for the CFO and COO. This position is essential for managing financial processes such as accounts payable and receivable, invoicing, and bank reconciliation, while also providing high-level administrative assistance. The ideal candidate will demonstrate strong organizational skills and attention to detail, thriving in a fast-paced environment.

Responsibilities

• Manage accounts payable (AP) and accounts receivable (AR) processes, including invoicing, tracking payments, and following up on overdue accounts.
• Perform monthly bank reconciliations and resolve any discrepancies.
• Process supplier invoices, ensuring timely and accurate payments while taking advantage of early payment discounts when applicable.
• Generate and distribute financial reports, including balance sheets, income statements, and cash flow statements.
• Assist in audits by providing necessary financial documentation and information.
• Ensure compliance with accounting policies and procedures, as well as relevant regulations.
• Maintain accurate financial records and perform data entry tasks related to accounting.
• Provide executive support to the CFO and COO, managing calendars, scheduling meetings, and other support tasks.
• Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.
• Assist with preparing presentations, reports, and financial summaries for internal and external meetings.
• Handle confidential information with discretion, ensuring the security and confidentiality of financial and company data.
• Coordinate communication between the executive team and other departments, clients, and stakeholders.
• Conduct research and gather data to support decision-making by the CFO and COO.
• Perform other executive administrative duties as needed to support the efficient functioning of the leadership team.

Requirements

• High school diploma or equivalent.
• Experience in accounting, bookkeeping, and/or executive assistant roles is required.
• Proficiency with accounting software (e.g., NetSuite preferred) and office productivity software (e.g., Microsoft Office, Google Workspace).
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
• High level of integrity, professionalism, and confidentiality.
• Strong problem-solving abilities and the ability to work independently and as part of a team.

Nice-to-haves

• Additional coursework in accounting or administrative support is preferred.