Accounting Clerk for Food Services

Marple Newtown School District - Newtown Square, PA

Newtown Square, PA

Executive, Legislative, and Other General Government Support

About the position

Under the direction of an assigned supervisor, performs a variety of complex clerical and accounting duties in support of The Food Service Department assigned District accounts. Prepare and maintain a variety of manual and automated financial and statistical records, reports, and files associated with Federal and State regulations.

Responsibilities

• Reviews, verifies and compiles accounting data; input a variety of accounting data into an assigned computer system; initiate queries, develop spreadsheets and generate a variety of computerized lists, reports and documents; maintain automated financial records; verify accuracy of input and output data.
• Compiles a variety of accounting data and information; prepare and maintain a variety of financial and statistical records and reports related to purchase orders, invoices, budgets, expenditures, payroll, and assigned accounts and activities; establish and maintain filing systems.
• Assembles, matches, sorts, tabulates, checks and posts a variety of financial documents as required; review data for accuracy and completeness; makes corrections as needed.
• Receives, reviews, and processes purchase orders, requisitions, reimbursements, payment requests, cash advances, and invoices as assigned; arrange for payments as needed; verify appropriate signatures and fund availability; produce warrants and process checks for distribution as required.
• Processes accounts receivables as assigned; collects, receives, processes, and verifies incoming monies; prepares and processes receipts; check money totals against receipts and invoices to assure accuracy; prepare, balance, and reconcile cash accounts, and prepare and distribute bank deposits as required.
• Serve as informational resource to other departments concerning assigned accounting functions and related activities; responds to inquiries, resolve issues and discrepancies and provides information concerning related accounts, transactions, practices, policies and procedures.
• Required to assist in the front desk operations daily.
• Communicates with District personnel, outside agencies, and others to exchange information and resolves issues or concerns; handles all student account refunds, online payments, maintains contact with vendors to modify and clarify invoices, purchase orders, and discrepancies; confers with school site staff concerning orders status as assigned.
• Receives and reviews federal and state regulations for families who receive free and reduced lunch. Receives and enters all applications, verifications, direct certifications, and other tasks involved in the food service operation for the federal and state program.
• Operates a variety of office equipment including a calculator, copier, fax machine, computer, and assigned software.
• Performs a variety of general clerical duties in support of assigned activities such as preparing correspondence, payroll, staffing, maintaining calendars, duplicating materials, processing forms, answering telephone calls, online payments, petty cash, student account balances, and disseminating documents as assigned.

Requirements

• High school diploma or GED with experience in office procedures and bookkeeping.
• Advance skill in Microsoft office software required with experience with ProSoft Technologies applications preferred.
• Experience in accounting, purchasing, business and other office areas preferred.
• Must possess excellent verbal and written communication skills.
• Must possess the interpersonal skills and temperament to work with vendors and staff and the physical ability to perform the essential duties.

Benefits

• This position is a 12-month position and includes benefits.