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ASPIRE HR LLCposted about 2 months ago
Dallas, TX
Resume Match Score

About the position

We are seeking a detail-oriented and proactive Accounting Coordinator to join our dynamic finance team in support of our fast-growing SaaS professional services business. The Accounting Coordinator will assist with the day-to-day accounting operations, general office management, and provide executive administrative support. The ideal candidate will have extensive experience with QuickBooks, a strong background in Accounts Payable, Accounts Receivable and General Ledger. Top level organizational, communication, and problem-solving skills are key for the success of this position. This position offers an excellent opportunity for growth and development in a collaborative and fast-paced environment.

Responsibilities

  • Process vendor invoices and ensure timely and accurate payments.
  • Communicate effectively with vendors to resolve any payment processing issues.
  • Track and manage accounts receivable, ensuring collections are properly recorded and aging reports are maintained.
  • Work closely with the operations team to resolve any overdue payments and outstanding invoices.
  • Maintain an accurate digital filing system for invoices and other records.
  • Review and process employee expense reports.
  • Assist with budgeting and forecasting activities by analyzing expenses and identifying cost-saving opportunities.
  • Oversee the preparation and maintenance of financial records using QuickBooks.
  • Ensure accurate and timely reconciliation of general ledger accounts.
  • Support month-end closing processes to ensure timely financial reporting.
  • Assist with cash flow monitoring, ensuring timely deposits and reconciliations.
  • Perform bank account reconciliations on a regular basis.
  • Recommend improvements to accounting processes and systems to increase efficiency and accuracy.
  • Help streamline workflows and assist with the integration of new tools or software as necessary.
  • Assist with planning and coordinating company events, meetings, conferences, and team-building activities.
  • Collaborate with other team members to ensure smooth inter-departmental coordination and communication.
  • Oversee daily office activities, including purchasing, facilities management, and vendor relationships.
  • Manage office supplies inventory and ordering, stock office, breakroom and conference supplies as needed.
  • Ensure office equipment is in good working order.
  • Handle administrative tasks including answering phones, sorting mail, filing, and scanning documents.
  • Maintain office upkeep by ensuring the office is clean, organized, and functional.
  • Composing Board materials and routine correspondence.
  • Compile data, create reports, and prepare presentations for meetings and other purposes.
  • Keep track of important information, including contacts, documents, and other relevant data.
  • Schedule meetings, prepare agendas, and coordinate logistics for events.
  • Assist executives with scheduling, travel arrangements, and meeting preparation.

Requirements

  • Degree is preferred but not required.
  • 3+ years of full-time experience in accounting.
  • Experience with cloud-based accounting software (e.g., NetSuite, QuickBooks, or similar).
  • Proficiency in office software: Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Familiarity with accounting software and ERP systems.
  • High attention to detail with excellent analytical and problem-solving skills.
  • Ability to work independently, be self-directed in priority setting and time management while valuing and able to work collaboratively within and across teams.
  • Ability to conduct complex clerical tasks and projects while demonstrating professionalism and confidentiality when handling all matters.
  • Ability to meet deadlines and prioritize tasks effectively.
  • Strong communication skills to interact with internal teams and external partners.
  • Excellent written and verbal communication skills via email, memos, phone and drafting documents.
  • Exceptional diplomacy skills required; willingness to give and receive constructive feedback in a respectful and wholistic manner.

Job Keywords

Hard Skills
  • Microsoft Office
  • Netsuite
  • Office Management Software
  • QuickBooks
  • SAP SuccessFactors
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Soft Skills
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  • sM7cvOl Fhu89z4JT
  • Y7QSrqZw 694iuFa8
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