Accounting/Human Resources Manager

$69,680 - $69,680/Yr

Solana Center For Environmental Innovation - Encinitas, CA

Full-time - Mid Level

Remote - Encinitas, CA

11-50 employees

Administrative and Support Services

About the position

The Accounting/Human Resources Manager at Solana Center for Environmental Innovation is a pivotal role responsible for overseeing all accounting and HR functions within the organization. This position aims to support the organization's growth and mission-driven programming by ensuring compliance with financial controls, managing personnel policies, and streamlining processes to enhance operational efficiency. The role requires a results-oriented professional with a passion for climate solutions, capable of working independently and collaboratively within a diverse team.

Responsibilities

• Responsible for all accounting and HR duties of the organization.
• Ensure compliance and contribute to the administration of financial controls, personnel policies and procedures, benefits programs, and other duties as assigned.
• Implement processes for dynamic business environment.
• Record all revenue transactions, including invoices, store sales, donations and grants.
• Prepare bank deposits and monitor A/R aging for collections.
• Record all expense transactions and process payments for accounts payable.
• Biweekly processing of staff hours with submission to offsite payroll service and CalSavers retirement plan.
• Manage basic accounting of staff expenditures including collection, approvals, and submissions for check requests.
• Ensure proper tracking and valuation of inventory, reconcile monthly physical count, and order inventory as needed.
• Perform monthly reconciliations of all balance sheet accounts.
• Maintain accounting system to support management and tax reporting.
• Provide financial information required for grant applications and collect proof of expenditures for grant reporting.
• Track and report expenses reimbursed through contracts.
• Prepare monthly financial statements, including analysis of variances from budget.
• Work with management team to develop budgets for revenues and expenses.
• Prepare annual Form 1099 and organize accounting records for retention.
• Ensure all steps are completed for employee onboarding and exiting processes.
• Maintain personnel files and manage health insurance aspects including broker relationships and open enrollment.
• Ensure pay and benefit policies are consistent with employee handbook and meet federal and state requirements.
• Update employee handbook as needed and manage training processes for state-mandated sexual harassment training.
• Manage performance review processes and ensure completion by managers.
• Ensure organizational compliance with internal controls for accounting and fraud prevention.
• Provide schedules to tax accountant and board treasurer for tax preparation of Form 990.
• Maintain appropriate insurance coverage and manage relationships with brokers for policy renewals and claims.
• Complete annual exemption documentation for property tax and file quarterly sales tax for store items.
• Manage contracts, rates, and renewals for utilities and subscription software.

Requirements

• 2-4 years accounting experience, non-profit experience preferred.
• Experience with QuickBooks Online.
• 2-4 years HR experience.
• Strong computer skills, with experience using Microsoft Office Suite and Google products.
• General familiarity and comfort with IT concepts.
• Experience with CRM, such as Salesforce, is a plus.
• Detail-oriented with excellent organizational skills.
• Strong oral and written communication skills.
• Ability to work independently and collaboratively with diverse groups.

Nice-to-haves

• Experience with Salesforce CRM.

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Mileage reimbursement
• Paid holidays
• Paid time off
• Vision insurance