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Accounting Intern
$15 - $19/Yr
Genesee & Wyoming - Rochester, NY
posted 3 days ago
Full-time - Intern
Rochester, NY
Rail Transportation
About the position
We are seeking a motivated intern to join our team for a unique opportunity to gain hands-on experience and contribute to the daily operations of our department. The intern reports to the Manager of Accounts Payables. This is an in-person internship and is based in our Rochester, NY office. The internship is full-time (40 hours per week) during the Spring 2025 semester, with a pay rate of $15.50-19.00 per hour.
Responsibilities
- Gain comprehensive knowledge of the company's accounts payable processes, procedures, and systems.
- Manage the department's physical and email inboxes, ensuring timely and accurate message distribution.
- Scan and upload paper documents into electronic formats with precision, entering and categorizing them within systems.
- Oversee the utility billing process, including timely payments, vendor relations, and issue resolution.
- Assist in reconciling invoices and resolving discrepancies to maintain accurate financial records.
- Communicate with vendors and stakeholders through phone, live chat, and email to address inquiries and ensure smooth operations.
- Provide clear, actionable instructions to ensure payments are processed efficiently and accurately.
- Immediately report missed payments, billing issues, or system concerns that could impact services.
- Identify and resolve gaps in required forms or information, employing problem-solving skills to obtain missing details.
- Contribute to the creation and updating of system templates for standardized and efficient processing.
- Perform additional duties as required.
Requirements
- Proficiency in O365 (Word, Excel, and Outlook).
- Experience handling customer service phone calls preferred but not required.
- Strong focus on accuracy and attention to detail in all tasks.
- Self-starter with the ability to work independently and maintain objectivity.
- Strong oral and written communication skills, with the ability to interact effectively with diverse teams.
