Accounting Lead and Office Administrator

$58,000 - $65,000/Yr

Enviah Pc - Grand Rapids, MI

Full-time - Entry Level

Grand Rapids, MI

Professional, Scientific, and Technical Services

About the position

The Accounting Lead and Office Administrator at Enviah is a crucial role responsible for ensuring the smooth operation of the accounting department and overseeing administrative office functions. This position involves maintaining accurate financial records, processing transactions, and supporting overall office efficiency. The ideal candidate will thrive in a dynamic environment, balancing accounting duties with various office responsibilities while demonstrating adaptability and professionalism.

Responsibilities

• Process accounts payable and receivable transactions.
• Reconcile bank and general ledger accounts.
• Assist in preparing financial reports and budgets.
• Handle payroll processing.
• Support invoicing and employee time reporting.
• Maintain a financial calendar with due dates and renewals.
• Prepare 1099 forms and quarterly reports for health system requirements.
• Address general accounting questions from vendors and clients.
• Coordinate benefits and insurance, including new employee orientations.
• Assist with IT coordination and manage corporate credit cards.
• Maintain an accurate financial filing system and documentation.
• Provide administrative support to the President and COO.
• Perform general office tasks such as mail handling, filing, and data entry.
• Manage office supplies inventory and office leases.
• Support project management and maintain SmartSheet records.

Requirements

• Associate Degree in Accounting, Finance, Business Administration, or a related field; Bachelor's degree preferred.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite, especially Excel.
• Minimum of 2 years of accounting experience.
• Strong analytical and critical thinking skills.
• Excellent written and verbal communication skills.
• High level of integrity and ability to handle confidential information.
• Strong organizational skills with attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Flexibility to adapt to changing priorities and work independently.

Nice-to-haves

• Experience with Smartsheet for project management.
• Familiarity with payroll processing systems.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Parental leave
• Vision insurance
• 401(k) matching
• Retirement plan