Accounting Manager - AP/ AR/ Collections

Naylor - Gainesville, FL

Full-time - Mid Level

Gainesville, FL

Administrative and Support Services

About the position

The position involves overseeing the day-to-day operations of Accounts Payable, Accounts Receivable, and Collections at Naylor Association Solutions. The role is crucial for developing and implementing policies and procedures that enhance productivity and efficiency within these financial areas. The individual will also manage vendor and customer relationships, ensuring high service standards and resolving disputes as necessary.

Responsibilities

• Oversee day-to-day operations of Accounts Payable, Accounts Receivable, and Collections duties and staff.
• Develop, implement, and execute goals, policies & procedures, KPIs, and operational reporting related to Accounts Payable, Accounts Receivable, and Collections.
• Create workflows and system efficiencies to improve corporate and departmental productivity.
• Oversee daily GL postings and cash application of all funds received and sent by the company.
• Coordinate with Assistant Controllers to reconcile AP, AR, and COA subledgers to trial balances on a monthly basis.
• Coordinate with Senior and Staff Accountants to reconcile cash (banks) daily.
• Review and approve all non-standard cash postings, including offsets, write-offs, and refunds.
• Investigate and resolve or escalate any cash-related fraud or suspected fraud.
• Oversee invoicing of all Clients and External Customers, ensuring resolution of failed deliveries.
• Oversee weekly disbursements and disbursement reporting.
• Work with Vendors, Clients, and External Customers to resolve disputes not able to be settled by staff.
• Set and manage standards to ensure the highest level of service for both internal and external customers.

Requirements

• Bachelor's Degree preferred; Master's Degree a plus.
• 8+ years relevant experience, including 5+ years management experience.
• Ability to work and effectively communicate with senior-level business partners and external customers.
• Experience with accounting systems, databases, and reporting tools.
• Experience with Salesforce and Financial Force/Certinia is preferred.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proven ability to make complex and time-sensitive decisions in the best interests of an organization.
• Proficient with MS Excel, Word, Power Point.