Accounting Manager

Innovative Defense Technologies (Idt) - Arlington, VA

Full-time - Mid Level

Arlington, VA

Professional, Scientific, and Technical Services

About the position

Innovative Defense Technologies (IDT) is seeking an Accounting Manager to join our team in Arlington, Virginia. This role is pivotal within the Accounting team, focusing on the management and oversight of Labor Accounting, Payroll, and Accounts Payable. The Accounting Manager will be responsible for ensuring compliance with Department of Defense (DOD) requirements, processing payroll accurately, and managing vendor invoices effectively. This position requires a proactive approach to maintaining strong internal financial controls and ensuring that all accounting functions are executed in a timely and accurate manner. The Accounting Manager will oversee the review and processing of timesheets, ensuring that employees are trained on compliance with timesheet policies. Payroll responsibilities include the twice-monthly processing of payroll using ADP, setting up new employees, and managing quarterly and annual reporting, including payroll taxes. In addition, the role involves managing Accounts Payable, which includes accurate accounting for vendor invoices, timely payments, and annual tax reporting. The Accounting Manager will also ensure that the accounts payable and payroll staff adhere to company policies and procedures, meet deliverable timelines, and complete core accounting functions such as monthly, quarterly, and annual reconciliations. This position requires the development and presentation of updates, reminders, and training for IDT personnel, ensuring that all staff are informed and compliant with accounting practices. The Accounting Manager will report directly to the IDT Controller and must be able to obtain and maintain an active U.S. Security Clearance.

Responsibilities

• Manage workflow to ensure all labor accounting, accounts payables, and payroll transactions are processed accurately and timely.
• Maintain strong internal financial controls to ensure accurate transactional and invoicing processes.
• Develop and maintain quarterly and monthly account reconciliations, including monthly recording of journal entries.
• Support audits, reviews, and submissions for external agencies, including DCAA and outside CPA firms.
• Develop and present technical updates, reminders, and training for company personnel.
• Review hours reports to ensure appropriate codes are being charged and timekeeping policies are followed.
• Review leave reconciliation reports to ensure leave is recorded and accrued timely and accurately.
• Oversee reconciliation of payroll prior to transmission and validate confirmation reports.
• Oversee setup of new states as required and coordinate with ADP on payroll tax requirements and laws.
• Assist employees with payroll-related questions.
• Perform regular payroll reporting as required, including general ledger entries.
• Review all rate changes, new hires, terminations, and benefit deduction changes in coordination with the HR Benefits team.
• Create standard and advanced reports in ADP.
• Oversee filing of company tax filings for accounts payable and payroll processes.
• Track and forecast accounts payable payments and expected cash outflows.
• Collaborate and support other functional departments within the organization.
• Proactively communicate with employees on payroll relevant topics.
• Perform other activities as needed within the accounting team.

Requirements

• Bachelor's degree in Accounting or related field.
• At least 10 years of progressive, relevant labor accounting, accounts payable, and payroll experience, including management experience.
• Experience with FAR based Accounting.
• Knowledge of payroll processing using ADP Workforce Now.

Nice-to-haves

• Deltek Costpoint working experience with labor accounting, payroll, and accounts payable related entries and reports.
• Certified Public Accountant (CPA) certification.
• Payroll certification as a Certified Payroll Professional.