Accounting Manager

$100,000 - $100,000/Yr

Carecen - San Bernardino, CA

Full-time - Mid Level

Remote - San Bernardino, CA

Ambulatory Health Care Services

About the position

The Accounting Manager at CARECEN plays a crucial role in overseeing the financial operations of the organization, ensuring accurate financial reporting, robust internal controls, and compliance with regulatory requirements. This position is essential for managing CARECEN's financial resources and building a high-performing finance department that can scale with the organization's growth. The Accounting Manager will work closely with the Controller and Finance Manager, mentor team members, and thrive in a fast-paced environment while maintaining attention to detail and a strategic perspective.

Responsibilities

• Record basic transactions in the journals and subsidiary journals and post entries to the ledger accounts with minimum supervision.
• Maintain balance sheet accounts' schedules.
• Reconcile bank statements.
• Maintain subsidiary spreadsheets.
• Develop, implement and maintain a cost allocation system.
• Work with program departments' managers to develop and produce periodic budget vs actual reports for their specific unit.
• Perform or supervise all duties related to Accounts Receivable, including processing cash receipts, verifying coding, depositing, data entry, performing credit card reconciliations, and handling wires and ACH.
• Perform or supervise all duties related to Accounts Payable, ensuring accuracy and completeness of invoices and staff reimbursements, timely vendor payments, and professional communication with vendors and staff.
• Lead the preparation of CARECEN's annual budget and grant proposal budgets.
• Lead the year-end closing of the books in preparation for the annual audit.
• Supervise or process semi-monthly payroll and transmit to payroll service provider.
• Record semi-monthly payroll in the accounting system.
• Prepare monthly variance reports for assigned grants.
• Responsible for annual 1099s reporting.
• Work with fundraising colleagues to conduct monthly revenue reconciliations between accounting and fundraising systems.
• Perform ad hoc financial projections for union negotiations.
• Back up other staff and assume other duties as required.
• Be ready to assume a workload that frequently necessitates an adjustment of priorities.
• Provide strategic guidance to all program managers, ensuring effective management of all revenue streams.
• Prepare and submit grant invoices and budget to funders.
• Ensure compliance with all grant and contract requirements, including reporting and financial tracking.
• Develop and maintain strong relationships with funders, partners, and internal stakeholders to support CARECEN funding and revenue goals.
• Oversee the preparation and presentation of accurate and timely financial statements and reports to the Controller.
• Monitor and analyze financial performance, identifying trends, risks, and opportunities to improve financial health and achieve organizational goals.
• Monitor cash flow and manage the organization's liquidity to meet operational and strategic needs.
• Ensure compliance with GAAP and other regulatory requirements, including IRS, federal, state, and local regulations for 501(c)(3) organizations.
• Manage the annual audit process, funder audits, 990 return, working closely with external auditors and ensure timely and accurate completion.

Requirements

• One to five years of progressive accounting experience in the non-profit sector.
• Bachelor's degree in accounting or related field, and/or relevant experience is required.
• Experience managing accounting and financial management systems is required.
• Advanced skills with Excel and strong competency with the Microsoft suite of products.
• Excellent interpersonal and communication skills, with the ability to work collaboratively with various stakeholders.
• Excellent organizational, project management, problem-solving, and analytical skills.
• High level of integrity and commitment to ethical financial management.

Benefits

• Generous health insurance package including medical, vision, dental, life insurance, and Flexible Spending Account (FSA).
• Supplemental insurance and a 403(b)-retirement savings plan.
• Personal, vacation, and sick time accruals.
• 14 paid holidays.