Accounting Manager

$65,000 - $80,000/Yr

Blue Sky Hospitality Solutions - Uniondale, NY

Full-time - Mid Level

Uniondale, NY

Real Estate

About the position

As an Accounting Manager at Blue Sky Hospitality Solutions, LLC, you will be a key player in maintaining the financial integrity of our hospitality operations. This role requires a seasoned accounting professional who is not only skilled in accounting practices but also has a passion for the hospitality industry. You will be responsible for overseeing all aspects of the accounting department, ensuring that financial transactions are recorded accurately and timely, and that all financial reports are prepared in accordance with applicable regulations and standards. Your leadership will guide the accounting team in achieving departmental goals and maintaining high standards of financial reporting and compliance. In this position, you will manage the Accounts Payable and Receivable processes, ensuring that all invoices are processed accurately and payments are made on time. You will also be responsible for preparing financial statements, conducting regular audits of financial transactions, and ensuring that all tax obligations are met. Your role will involve collaborating with other departments to resolve billing disputes and ensure that guests have the best possible experience. You will represent the finance department in daily meetings with department heads and the general manager, providing insights and updates on financial performance. Additionally, you will be tasked with forecasting cash flows, managing budgets, and preparing financial reports for meetings and investors. Your ability to analyze financial data and provide actionable insights will be crucial in supporting the overall financial health of the organization. You will also be responsible for maintaining accurate records of contracts, insurance policies, and other financial documents, ensuring that all information is readily accessible and up to date. Your commitment to accuracy and integrity will be essential in maintaining the trust of our stakeholders and ensuring the success of our hospitality operations.

Responsibilities

• Ensure that guests have the best possible experience by troubleshooting and resolving all billing-related disputes.
• Represent the finance department in daily department heads meetings with the general manager.
• Manage all phases of Accounts Payable, Receivable, and department budget.
• Calculate and distribute wages and salaries.
• Prepare regular reports and summaries of accounting activities.
• Prepare financial statements and debtors' listings.
• Verify recorded transactions and report irregularities to management.
• Provide direction to the night audit team to ensure proper revenue reporting.
• Review all ledger details including guest ledger, city ledger, and deposit ledgers to validate proper payment and revenue posting.
• Coordinate with the PMS team to resolve any imbalances or differences found on the ledger.
• Review postings, payments, revenue, and guest balance reports on a daily basis.
• Ensure correct taxation is applied on all billing software like Property Management Systems (PMS), Point of Sale (POS), and SPA software.
• Review the Accounts Receivable (A/R) Aging reports on a daily basis.
• Follow up 30 days after the initial billing if payment has not been received.
• Enter invoices into the accounts payable system weekly after verifying a purchase order was received and obtaining General Manager's approval.
• Forecast cash payments and anticipate challenges arising from limited cash flow.
• Ensure that cash flows are adequate to allow business units to operate effectively.
• Maintain files of all contracts, insurance policies, tax reports, expenses, payroll, etc.
• Maintain and transfer money between bank accounts as required.
• Perform numerical analysis of data and formulate conclusions and/or solutions.
• Approve all Travel Agent commissions and release payments after verification.
• Prepare financial reports and submissions to relevant government entities.
• Monitor and contain all property inventories to ensure proper levels without causing burdens on property cash flows.
• Prepare and present financial reports for meetings and investors.
• Effectively manage the accounting team through respectful communication, clear expectations, relevant training, productive coaching, regular meetings, and appropriate performance management.
• Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities.

Requirements

• Bachelor's degree in accounting or finance; CPA designation preferred.
• 5 to 6 years demonstrated accounting experience, preferably in hospitality.
• Exceptional leadership and team management skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a commitment to accuracy and integrity.
• Proficient in Microsoft Office Suite, particularly Excel.
• Previous experience in the hospitality industry is a plus.

Benefits

• Medical, Vision and Dental Insurance
• 401K
• Quarterly Bonus