Accounting Manager

$60,000 - $70,000/Yr

Hri Lodging - Nashville, TN

Full-time - Mid Level

Nashville, TN

Accommodation

About the position

The Accounting Manager at Tempo by Hilton Nashville Downtown is a pivotal role responsible for overseeing the efficient processing of accounting-related information and systems at the property level. This position requires a strong leadership presence in all accounting matters, ensuring that the hotel operates smoothly and adheres to company standards. The Accounting Manager will manage various accounting functions, including cash handling, accounts receivable, and accounts payable, while maintaining compliance with regulations and company policies. In the role of Hotel General Cashier, the Accounting Manager will verify deposits from each cashier, document any variances daily, and ensure timely issuance of due backs. They will also provide change to cashiers during specified times and make deposits to the bank via armored car service. Maintaining an adequate inventory of cashier supplies and managing the MOD bank are essential responsibilities, along with communicating deposit information to the corporate office daily. For Accounts Receivable, the Accounting Manager will set up House Accounts and A/R Accounts as needed, ensuring that all Group and Direct Bill accounts are submitted accurately and timely. They will be responsible for billing third-party accounts and making collection calls on outstanding accounts to ensure all amounts are collected within 60 days. Processing Net Direct weekly in the hotel PMS system and completing credit references for Direct Bill accounts are also key tasks. In the Accounts Payable function, the Accounting Manager will maintain a high level of organization in filing, ensuring that each invoice is properly routed to the approving manager and logged for processing. They will research vendor disputes and ensure compliance with company standards in all financial transactions. The Accounting Manager will also oversee general responsibilities such as maintaining compliance with company standards, ensuring confidentiality of information, and embracing a service-oriented outlook. They will verify credit card transmissions, respond to guest inquiries, and maintain organized records of all accounting documents. Monthly journal postings, balance sheet reconciliations, and P&L reviews with the General Manager or department heads are also part of the role, along with other duties as required.

Responsibilities

• Oversee the smooth and efficient processing of accounting-related information and systems at the property level.
• Verify deposits of each cashier and document variances daily.
• Document due back and issue in a timely manner.
• Provide change to all cashiers during specified times.
• Make deposits to the bank via armored car service.
• Maintain adequate inventory of cashier supplies including drop envelopes.
• Maintain MOD bank and replenish as necessary.
• House bank issuance and monthly audit.
• Communicate deposit information to corporate office(s) daily.
• Set up House Accounts and A/R Accounts as needed or directed by management.
• Ensure all Group and Direct Bill accounts are accurately submitted.
• Bill Third Party (.com) appropriately and timely.
• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days.
• Process Net Direct weekly and accurately in hotel PMS system.
• Complete credit references for Direct Bill accounts requesting credit.
• Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts.
• Maintain high level of organization of filing for Accounts Payable.
• Ensure each invoice received has been properly routed to the approving manager.
• Make copies of each invoice for property retention.
• Accurately log and submit signed/approved invoices to central property for processing.
• Attach copies of checks to invoices that have been paid.
• Maintain organized retention of check registers.
• Research vendor disputes/questions and statements regarding unpaid invoices.
• Ensure proper control measures are adhered to in compliance with company standards.
• Maintain compliance with company standards and regulations to ensure safe and efficient operation of the hotel.
• Maintain confidentiality of all information in accordance with company standards.
• Oversee night audit functions are complete and accurate on a daily basis.
• Verify credit card transmission from prior day is balanced and submitted accurately.
• Respond to guest telephone, credit card inquiries and chargebacks in an effective and timely manner.
• Maintain organized storeroom(s) for long-term record retention of all accounting records.
• Maintain adequate record of sales tax exemption.
• Maintain on-site copy of all contracts, legal agreements, licenses, permits, insurance and other regulatory contract.
• Maintain critical date list with associated documents.
• Attend and contribute to periodic meetings to maintain favorable working relationships between departments.
• Communicate necessary reports and information to corporate office(s).
• Month end journal posting to assist with closing.
• Reconcile balance sheet accounts and post reconciling items to correct prior to the next accounting period.
• P&L review with GM and/or department heads.

Requirements

• Bachelor's degree preferred.
• Two years front desk/night audit and one year hotel accounting experience (Hotel PMS and Micros POS preferred).
• Must be able to provide legible communication.
• Ability to communicate in English with guests, visitors, vendors, and hotel staff.
• Must be able to compute mathematical calculations.
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners and printers and automated property management systems.
• Ability to 10-key by touch.
• Ability to enforce hotel's standards, policies and procedures with hotel staff.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions without supervision.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain high level of office organization by daily filing routine of all job-related files.
• Attention to detail and accuracy.