Accounting/Office Manager

GPAC - Colorado Springs, CO

Full-time

Colorado Springs, CO

Administrative and Support Services

About the position

We are looking for a highly organized and proactive Construction Accounting Manager/Office Manager to oversee and manage the financial and operational aspects of our construction projects. This hands-on role involves forecasting, automation of processes, work-in-progress (WIP) reviews, reconciliations, monthly reporting packages, and managing accounts receivable (A/R) and accounts payable (A/P). The ideal candidate will have strong accounting skills, experience in the construction industry, and the ability to streamline processes while ensuring accurate financial reporting. In this position, you will oversee and manage the accounting functions related to construction projects, including budgeting, forecasting, and financial reporting. You will implement and manage automation processes to improve efficiency in accounting and office operations. Regular work-in-progress (WIP) reviews will be conducted to monitor project costs, revenues, and profitability. You will perform detailed reconciliations of accounts, including general ledger, bank statements, and project-related accounts, and prepare and present monthly reporting packages, including financial statements, variance analysis, and performance metrics. Additionally, you will manage accounts receivable (A/R) and accounts payable (A/P) processes, ensuring timely and accurate billing and payments. Collaboration with project managers and other departments will be essential to gather financial data and provide insights for decision-making. You will also oversee office management tasks, including coordinating administrative support, maintaining office supplies, and ensuring smooth daily operations. Compliance with accounting standards, company policies, and relevant regulations will be a key responsibility.

Responsibilities

• Oversee and manage the accounting functions related to construction projects, including budgeting, forecasting, and financial reporting.
• Implement and manage automation processes to improve efficiency in accounting and office operations.
• Conduct regular work-in-progress (WIP) reviews to monitor project costs, revenues, and profitability.
• Perform detailed reconciliations of accounts, including general ledger, bank statements, and project-related accounts.
• Prepare and present monthly reporting packages, including financial statements, variance analysis, and performance metrics.
• Manage accounts receivable (A/R) and accounts payable (A/P) processes, ensuring timely and accurate billing and payments.
• Collaborate with project managers and other departments to gather financial data and provide insights for decision-making.
• Oversee office management tasks, including coordinating administrative support, maintaining office supplies, and ensuring smooth daily operations.
• Ensure compliance with accounting standards, company policies, and relevant regulations.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Proven experience in accounting and office management within the construction industry.
• Strong knowledge of construction accounting principles, including job costing, WIP accounting, and financial forecasting.
• Proficiency in accounting software and automation tools; experience with construction management software is a plus.
• Excellent analytical and problem-solving skills with the ability to manage multiple tasks and deadlines.
• Strong attention to detail and accuracy in financial reporting and reconciliations.
• Effective communication and interpersonal skills to work collaboratively with internal teams and external stakeholders.
• Minimum of 5 years of experience in accounting and office management, with a focus on the construction sector.
• Experience with forecasting, process automation, and financial reporting.
• Experience using Quickbooks for Accounting Purposes.
• Experience with AICPA Guidelines.