Accounting/Payroll Specialist

Trinity Health - Livonia, MI

Full-time - Mid Level

Livonia, MI

Hospitals

About the position

The Accounting/Payroll Specialist serves as a vital member of the Trinity Health Payroll Shared Services team, focusing on the execution of daily payroll activities for designated ministries or service lines. This role requires close collaboration with Payroll Coordinators and Operations Managers to ensure precision in all facets of employee payroll processing, timekeeping, and management of employee information. The specialist is expected to embody and promote the Trinity Health Mission, Vision, and Values in their daily practices and decisions, ensuring adherence to established processes and procedures as dictated by Payroll Leadership, in compliance with federal and state regulations as well as Trinity Health policies. Key responsibilities include supporting the centralized management of payroll tax functions by preparing payroll tax reports and conducting audits to ensure data accuracy. The specialist must possess a thorough understanding of federal and state wage and hour laws relevant to their assigned ministry or service line. They will assist with quarter-end and year-end payroll activities, including the preparation of W-2 forms, ensuring compliance and accuracy throughout the process. The role also involves running timekeeping reports from Kronos/Dimensions and payroll reports from Workday to facilitate pay period audits. In addition to these core functions, the Accounting/Payroll Specialist acts as a backup to the Payroll Coordinator, balancing timekeeping file information and preparing EIBs for biweekly processing. They will also process employee expense reimbursement forms, maintain confidentiality regarding payroll and HR information, and assist with special projects aimed at system enhancements and quality improvements. The specialist will monitor the payroll team email inbox and ticket queue, responding to employee inquiries as needed, and will handle time correction forms and historical edits in the timekeeping system. Furthermore, they will assist in analyzing and correcting tax withholding and payment issues, process child support and creditor garnishments, and prepare EIBs for supplemental payments and corrections. Other duties may be assigned as necessary, and the specialist is expected to maintain a comprehensive understanding of applicable laws and regulations, ensuring adherence to the Trinity Health Integrity and Compliance Program and Code of Conduct.

Responsibilities

• Support and perform day-to-day payroll activities for assigned ministries or service lines.
• Collaborate with Payroll Coordinators and Operations Managers to ensure accuracy in payroll processing and employee information management.
• Complete payroll tax reports and perform audits to ensure data accuracy.
• Assist with quarter-end and year-end payroll activities, including W-2 preparation.
• Run Kronos/Dimensions timekeeping reports and Workday Payroll reports for pay period audits.
• Act as backup to Payroll Coordinator for balancing timekeeping file information and preparing EIBs for processing.
• Process employee expense reimbursement forms and maintain confidentiality of payroll information.
• Assist with special projects related to system enhancements and quality improvements.
• Monitor payroll team email inbox and respond to employee inquiries.
• Process employee time correction forms and historical edits in the timekeeping system.
• Assist with analysis and correction of tax withholding and payment issues.
• Process child support, creditor garnishments, and tax levies for submission to ADP.
• Prepare EIBs for supplemental payments and payment corrections.

Requirements

• Associate's degree in accounting or human resources, or 1-3 years of equivalent experience in payroll.
• Experience in a multi-entity and multi-state organization handling payroll processes and compliance with payroll-related regulations.
• Familiarity with internal controls related to payroll functions.
• Ability to work well in a team environment and communicate effectively with all levels of the organization.
• Strong analytical skills with the ability to develop methodologies for data collection and analysis.
• Detail-oriented with the ability to meet established deadlines and follow through on tasks.
• Proficient in Microsoft Excel and comfortable with personal computer skills.
• Experience with Workday, Kronos/Dimensions timekeeping, and ADP tax services is preferred.
• Demonstrated understanding of accounting principles and practices.
• High degree of professionalism and customer focus, with the ability to maintain confidentiality.

Nice-to-haves

• Experience in payroll tax and state reciprocity rules.
• Knowledge of Fair Labor Standards Act (FLSA) compliance.
• Strong communication skills, both oral and written.