Accounting & Payroll Specialist

$50,003 - $58,240/Yr

Equinox - Albany, NY

Full-time - Entry Level

Albany, NY

Amusement, Gambling, and Recreation Industries

About the position

Equinox is a non-profit human services organization located in the Capital Region, dedicated to providing innovative and effective programs that help individuals on their paths to recovery, healing, and independence. The Accounting & Payroll Specialist plays a crucial role in the Finance Office, responsible for a variety of accounting and payroll functions that ensure the financial integrity of the organization. This position requires a detail-oriented individual who can manage multiple tasks efficiently while maintaining accuracy in financial reporting and payroll processing. The primary responsibilities of the Accounting & Payroll Specialist include completing bank reconciliations, reconciling subsidiary ledgers, and managing fixed assets and prepaid expenses. The specialist will also be responsible for processing the agency's bi-weekly payroll, ensuring that all payroll records are accurate and up-to-date. This role involves collaboration with the Accounts Payable team to support payment processing and maintain vendor payment files. The specialist will also assist with special projects and tasks as directed by the Finance Office, contributing to the overall efficiency of the department. In addition to accounting duties, the specialist will coordinate data entry for Paylocity, oversee the bi-weekly payroll run, and ensure compliance with payroll tax requirements. This position requires effective communication with the Human Resources Department to maintain accurate payroll records and provide training to managers on payroll responsibilities. The ideal candidate will possess strong organizational skills, proficiency in Excel, and a solid understanding of accounting principles.

Responsibilities

• Complete bank reconciliation and reconcile subsidiary ledgers.
• Maintain fixed asset sub-ledgers and prepare depreciation entries.
• Maintain prepaid expense asset sub-ledgers and prepare amortization entries.
• Maintain investment account sub-ledgers and prepare periodic accounting entries.
• Prepare individual work and projects for General Ledger reconciliation.
• Maintain Accounts Payable vendor payment files and process outgoing payments.
• Collaborate with the grants department to provide administrative support and documentation.
• Complete special projects and tasks as directed for the Finance Office.
• Coordinate Paylocity data entry and complete the bi-weekly payroll run.
• Investigate time sheets, compute wages and deductions accurately, and maintain payroll records.
• Monitor General Ledger entries associated with payroll and reconcile quarterly payroll tax returns.
• Work with Managers to ensure accurate timecards and train them on payroll responsibilities.
• Communicate with Human Resources to ensure timely and accurate payroll records.

Requirements

• Associate's Degree in Accounting, Finance or related business program.
• 3 to 5 years relevant experience in accounting or payroll.
• Proficient experience with Excel and strong math skills.
• Organizational skills and general knowledge of PC systems and spreadsheet software.

Nice-to-haves

• Bachelor's Degree in Accounting, Finance or related business program.
• Knowledge of Paylocity and QuickBooks.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 403(b) retirement plan
• Flexible Spending Accounts
• Paid Time Off (PTO)
• Paid holidays
• Group Life insurance
• Short-Term Disability insurance