Accounting/Payroll Specialist

Trinity Health - Livonia, MI

Full-time

Livonia, MI

Hospitals

About the position

The Accounting/Payroll Specialist serves as a vital member of the Trinity Health Payroll Shared Services team, focusing on the daily payroll activities for assigned ministries or service lines. This role requires close collaboration with Payroll Coordinators and Operations Managers to ensure the accuracy of employee payroll processing, timekeeping, and management of employee information. The specialist is expected to embody the Trinity Health Mission, Vision, and Values in their daily practices and decisions, ensuring adherence to processes and procedures as outlined by Payroll Leadership, in compliance with federal and state regulations as well as Trinity Health policies. In this position, the specialist will support the centralized management of payroll tax functions by completing payroll tax reports and conducting audits to ensure data accuracy. A thorough understanding of federal and state wage and hour laws is essential, as the specialist will assist with quarter-end and year-end payroll activities, including W-2 and W-2c processing to ensure compliance and accuracy. The role also involves running timekeeping reports from Kronos/Dimensions and Workday Payroll to facilitate pay period audits, acting as a backup to the Payroll Coordinator for balancing timekeeping files and preparing EIBs for biweekly processing. The specialist will be responsible for processing employee expense reimbursement forms, maintaining confidentiality of payroll and HR information, and assisting with special projects related to system enhancements and quality improvements. Monitoring the payroll team email inbox and responding to employee inquiries is also a key responsibility. The role includes processing employee time correction forms, analyzing and correcting tax withholding and payment issues, and managing child support, creditor garnishments, and tax levies. The specialist will prepare EIBs for supplemental payments and payment corrections, ensuring all duties are performed with a high degree of professionalism and ethical behavior, in line with Trinity Health's Integrity and Compliance Program.

Responsibilities

• Support and perform day-to-day payroll activities for assigned ministries or service lines.
• Collaborate with Payroll Coordinators and Operations Managers to ensure payroll accuracy.
• Complete payroll tax reports and perform audits to ensure data accuracy.
• Assist with quarter-end and year-end payroll activities, including W-2/W-2c processing.
• Run Kronos/Dimensions timekeeping reports and Workday Payroll reports for pay period audits.
• Act as backup to Payroll Coordinator for balancing timekeeping files and preparing EIBs for processing.
• Process employee expense reimbursement forms and maintain confidentiality of payroll information.
• Assist with special projects related to system enhancements and quality improvements.
• Monitor payroll team email inbox and respond to employee inquiries.
• Process employee time correction forms and historical edits in the timekeeping system.
• Assist with analysis and correction of tax withholding and payment issues.
• Process child support, creditor garnishments, and tax levies.
• Prepare EIBs for supplemental payments and payment corrections.

Requirements

• Associates degree in accounting or human resources, or 1-3 years of equivalent experience in payroll.
• Experience in a multi-entity and multi-state organization handling payroll processes and compliance with payroll tax and state reciprocity rules.
• Familiarity with internal controls related to payroll functions.
• Ability to work well in a team environment.
• Good oral and written communication skills, comfortable communicating with all levels of the organization.
• Strong analytical skills for data collection, summarization, analysis, and evaluation.
• Detail-oriented with the ability to meet established deadlines and excellent follow-through.
• Strong personal computer skills, particularly in Excel; experience with Workday, Kronos/Dimensions, and ADP tax services preferred.
• Demonstrated understanding of accounting principles.
• High degree of professionalism and customer focus, maintaining confidentiality.
• Highly motivated self-starter with good judgment, tact, and diplomacy.
• Comfortable operating in a collaborative, shared leadership environment.

Nice-to-haves

• Experience with payroll tax compliance and regulatory requirements.
• Knowledge of Fair Labor Standards Act (FLSA) regulations.
• Experience in a healthcare or non-profit environment.