Accounting & Payroll Specialist

$60,000 - $65,000/Yr

Animal Humane Society - Woodbury, MN

Part-time,Full-time - Entry Level

Remote - Woodbury, MN

Personal and Laundry Services

About the position

The Accounting & Payroll Specialist at Animal Humane Society plays a crucial role in managing payroll processing and various accounting functions. This position is responsible for ensuring timely and accurate payroll, maintaining employee records, and supporting financial reporting and analysis. The role requires a strong understanding of payroll regulations and accounting principles, along with proficiency in financial software, to meet strict deadlines while managing shifting priorities.

Responsibilities

• Process timely and accurate biweekly payrolls by managing payroll data including new hires, terminations, and pay/benefit changes.
• Review timecards and calculate wages, including supplemental and off-cycle payrolls such as separations, bonuses, and corrections.
• Maintain and update employee records, including tax information and other payroll-related data.
• Monitor payroll inbox, respond to inquiries, and resolve issues related to timecards and payroll.
• Ensure compliance with federal, state, and local payroll laws and regulations, including taxes and withholdings.
• Manage 401(k) activities and interact with the 401(k) provider to ensure proper handling of employee payroll contributions, loan repayments, and contribution changes.
• Prepare and submit payroll reports for internal and external use, such as for audits or tax filings.
• Recommend and implement efficiencies to improve payroll processing and employee satisfaction.
• Identify and implement process modifications based on changes in rules, regulations, and emerging issues and trends.
• Support the completion of AHS and subsidiary financial statements through preliminary results, ensuring accuracy and completeness.
• Prepare balance sheet reconciliations, understand and interpret results, and recommend adjusting entries where needed.
• Compile and analyze financial information to prepare journal entries.
• Support external audits and preparation of work papers for financial results, 401(k) plan, and workers compensation coverage.
• Communicate in a positive and professional manner with customers, other employees, and volunteers.
• Utilize financial software for accounting operations, accurate record keeping, and generating reports.

Requirements

• 2+ years of experience with payroll processing and accounting required.
• FPC or CPP certification preferred.
• Excellent communication and interpersonal skills.
• Strong understanding of federal and state payroll tax regulations.
• Strong administrative and process management skills.
• Strong multi-tasking and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with computers, specifically a working knowledge of Microsoft products.

Nice-to-haves

• Experience in an animal welfare organization or similar environment.

Benefits

• 401(k)
• AD&D insurance
• Adoption assistance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• 15+ Days of Paid Time Off
• 4 floating holidays per full calendar year
• Health, Dental and Vision Insurance
• Mental Health and Counseling Support
• Paid parent leave for full-time staff
• Paid holidays for full-time staff