Accounting & Payroll Specialist

$56,160 - $85,280/Yr

Worksystems - Portland, OR

Full-time - Entry Level

Remote - Portland, OR

1-10 employees

Administration of Economic Programs

About the position

The Accounting & Payroll Specialist at Worksystems, Inc. is a key member of the Fiscal team, responsible for managing accounts payable, accounts receivable, cash disbursements, and payroll processing. This role supports the Fiscal team in ensuring compliance with financial policies and procedures while collaborating with various departments to facilitate smooth financial operations. The position requires a thorough understanding of financial recordkeeping and accounting principles, with a focus on accuracy and efficiency in processing financial transactions.

Responsibilities

• Process accounts payable, including reviewing invoices for accuracy and completeness, verifying supporting documentation, and processing payments to vendors.
• Manage recurring invoices and maintain vendor records, including performing 1099 reporting tasks.
• Support accountants with preparing and entering accounts receivable invoices and ensuring supporting documentation is complete.
• Respond to vendor and employee inquiries related to accounts payable, accounts receivable, and payroll promptly and professionally.
• Prepare journal entries and reconcile travel advances and credit card statements as assigned.
• Ensure payroll is processed timely and accurately in compliance with applicable laws, and prepare payroll expense journal entries after each payroll cycle.
• Assist with the calculation and preparation of employee final checks and prepare information for annual audits.
• Collect and collate employee service code information and assist the accounting team with monthly close and other tasks as required.

Requirements

• Thorough knowledge of financial recordkeeping methods and general accounting principles.
• Prior experience in accounts payable, accounts receivable, and payroll processing is required.
• Experience with automated accounts payable systems is required; familiarity with Blackbaud Financial Edge and Paycor is beneficial but not required.
• Intermediate Excel skills and ability to work within established accounting software systems are required.
• Demonstrated ability to work independently and as a team player.

Nice-to-haves

• Experience in fund accounting or cost centers at a non-profit organization is desirable but not required.
• Experience helping an organization implement a new automated accounts payable system is a bonus.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Paid time off
• Employee assistance program
• Generous PTO
• 4 hours of Volunteer Leave per month
• 8 free sessions with mental health providers
• Unlimited free financial coaching
• 25% legal discounts through Canopy EAP