Accounting/Payroll Specialist

$45,760 - $45,760/Yr

Clearstaff - Franklin Park, IL

Full-time - Entry Level

Franklin Park, IL

Administrative and Support Services

About the position

The Payroll Specialist position at ClearStaff, Inc. is a full-time role focused on ensuring accurate payroll processing and vendor payables. The ideal candidate will have a strong background in financial concepts and accounting principles, with responsibilities including preparing weekly payroll, managing vendor invoices, and resolving payroll inquiries. This role requires attention to detail and effective communication skills to collaborate with supervisors and human resources.

Responsibilities

• Process and timely submit expense invoices for payment based on accounting department guidelines.
• Research and resolve related correspondence.
• Prepare, review, and resolve discrepancies on the expense invoice payment report.
• Maintain tracking of recurring vendor expense invoices.
• Maintain vendor invoice files.
• Prepare weekly vendor chargeback/accounts receivable invoices.
• Prepare weekly payroll, verifying accuracy of time and attendance records and make all necessary and approved corrections before payroll is processed.
• Resolve all payroll inquiries and problems in accordance with Company guidelines, process pay advance checks to correct errors or for special payroll requests.
• Communicate with Supervisors and Human Resources on associate pay issues.
• Maintain and update associate payroll files.
• Perform special projects as requested.

Requirements

• Previous experience in accounting or payroll preferred.
• Possess a basic understanding of accounting principles, procedures, terminology, and practices.
• Ability to interpret and analyze computer-generated reports and possess strong PC skills, including Excel.
• Previous experience in payroll systems; Work Brain and People Soft is helpful.
• Ability to learn basic payroll principles and procedures, terminology and practices is essential.
• Possess ability to work with minimum supervision.
• Good telephone and organizational skills with attention to detail.
• Possess good math figure aptitude.
• Must be able to interpret and analyze reports.
• Possess good oral and written communication skills, internally as well as with the vendors.

Benefits

• Health insurance