Accounting Services Manager

Titan America - Deerfield Beach, FL

Full-time - Mid Level

Deerfield Beach, FL

5,001-10,000 employees

Nonmetallic Mineral Product Manufacturing

About the position

The Accounting Services Manager at Titan Florida LLC is responsible for overseeing the Accounts Payable team, ensuring efficient and controlled processes in all areas of Accounts Payables. This role involves managing departmental duties, establishing performance metrics, identifying process improvements, and maintaining vendor relationships. The position reports to the Vice President of Finance and plays a crucial role in supporting the company's business activities in Florida.

Responsibilities

• Manage responsibilities of the Accounts Payable team to ensure coverage of departmental duties - invoice processing, vendor maintenance, electronic imaging, and interfaces with procurement systems.
• Establish relevant Key Performance Indicators (KPIs) to measure and manage service level and Analyst performance.
• Identify process improvement opportunities leveraging technology such as RPA, OCR, SAP, or any other Invoice to Pay software.
• Identify gaps, design and establish World Class AP processes within the Procure to Pay cycle and drive transactional productivity.
• Oversee the accurate and timely processing of invoices and payments.
• Resolve procure-to-pay process issues by working with upstream departments to refine procedures and address inefficiencies.
• Manage vendor relationships and resolve any discrepancies or disputes, ensuring timely and accurate communication with vendors regarding payments and account statuses.
• Coordinate with the Corporate Tax team to ensure compliance with sales & use taxability requirements.
• Collaborate with manager to set departmental priorities for business process corrective actions, adequate team resourcing, and establishment of team developmental opportunities.
• Develop, track and report on both department's performance metrics on a regular basis.
• Engage with accounting team to support the accurate and efficient month‐end close process.
• Provide leadership in addressing underlying business process issues and working effectively with necessary functions to develop optimal organizational solutions.
• Initiate cross training for all Accounts Payables processes, as well as acting as backup when required.
• Manage workload between teams to provide resource flexibility during peak demand periods.
• Create and maintain disaster recovery manual.
• Active participation in systems development initiatives that impact Accounts Payables and provide insightful feedback to ensure optimized systems design.
• Design and schedule related training for team members.
• Ensure proper internal control guidelines are followed for all department procedures.
• Responsible for setting employee goals, coaching, and completing professional development plans.
• Maintain good relationships and demonstrate professionalism with internal and external customers.

Requirements

• Bachelor's degree in finance, accounting, or business management, required.
• 5-8 years' experience in accounts payables and accounts receivables, required.
• 3 years' experience managing a team, required.
• Knowledge of Microsoft Office including Excel and Word required.
• Knowledge of SAP system preferred.
• Excellent organizational skills with the ability to prioritize responsibilities.
• Strong analytical, problem-solving, and decision-making abilities.
• Excellent interpersonal skills with ability to communicate effectively with employees at all levels of the organization.
• Excellent written communication skills.
• Proven ability to manage multiple processes and projects under tight deadlines and to research to resolve ambiguous information effectively.