Accounting Specialist/Payroll - Confidential

$58,655 - $78,603/Yr

Marin Housing Authority - San Rafael, CA

Part-time,Full-time - Mid Level

San Rafael, CA

About the position

The Marin Housing Authority is seeking an Accounting Specialist/Payroll professional to join their accounting team. This role is responsible for managing payroll, human resources, accounts payable, accounts receivable, and collections processes. The ideal candidate will be detail-oriented and capable of maintaining accurate financial records while ensuring compliance with relevant regulations. This position reports directly to the CFO and plays a crucial role in supporting the financial operations of the Housing Authority.

Responsibilities

• Prepare biweekly payroll for all Housing Authority employees by reviewing and processing time recording documents.
• Maintain records of employee payroll deductions, retirement, insurance choices, and other payroll-related factors.
• Submit payroll data to the contracted payroll service and verify checks and data produced by the service.
• Review and approve payroll transaction documents before posting, including adjustments and manual checks.
• Answer questions from employees and supervisors regarding payroll, benefits, and leave balances.
• Maintain records related to employee benefit plans and act as a liaison with benefit providers.
• Review purchase orders and invoices for payment to vendors, ensuring proper documentation and authorization.
• Input invoice and payment information into the system and produce checks.
• Prepare accounts receivable month-end close and reconcile aged delinquency reports.
• Analyze aged accounts receivable records and perform collections procedures on outstanding receivables.
• Assist other accounting specialists with payroll and provide backup coverage as needed.
• Prepare various account reconciliations and ad-hoc reporting in support of financial functions.

Requirements

• Equivalent to graduation from an accredited college or university in Accounting or Finance.
• Two years of experience in payroll, accounts payable, accounts receivable, and financial processing.
• Experience in a public agency setting is desirable.
• Proficiency in Microsoft Office and Paychex accounting software.

Nice-to-haves

• Master's degree in Accounting or Finance.
• Notary Public certification.
• Experience with Section 8 housing programs.

Benefits

• Health savings account
• 457(b) retirement plan
• Paid holidays
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• Employee discount
• Professional development assistance
• Flexible schedule
• Life insurance
• Referral program
• Paid sick time