Accounting Specialist - Payroll

$41,600 - $50,003/Yr

City Of Clinton - Clinton, TN

Full-time - Entry Level

Clinton, TN

Transit and Ground Passenger Transportation

About the position

The Accounting Specialist - Payroll position at the City of Clinton is a full-time role focused on managing financial transactions, maintaining accurate records, and ensuring compliance with accounting standards. The ideal candidate will be detail-oriented and organized, playing a crucial role in payroll processing, account reconciliation, and general ledger accounting, while also assisting with benefits administration and supporting human resources as needed.

Responsibilities

• Coordinates and processes bi-weekly payroll, including reviewing timesheets, entering hours worked, maintaining leave time, pay changes, benefit contribution changes, direct deposits, garnishments, court orders, and resolving discrepancies.
• Maintains the integrity and efficient operations of the computerized payroll system and HRIS, validating data related to deductions, entering new hires, inactivating records, and other changes.
• Reconciles and prepares reports of amounts due to various vendors for amounts deducted from employees' pay to payroll registers; makes necessary adjustments and corrections to the reports; submits payments for payroll taxes, deductions, garnishments, TCRS, and deferred compensation; and includes all other payroll reporting.
• Maintains a payroll policy and procedures manual; maintains appropriate payroll files and records.
• Processes State new hire reporting, E-Verify, and payroll/timekeeping training for new hires.
• Files and maintains payroll documentation in compliance with applicable internal requirements and government regulations.
• Serves as a liaison to internal departments regarding payroll inquiries.
• Reconciles and ensures payments of monthly insurance invoices for health, dental, vision, life, and other benefits.
• Assists the Finance Director with budget and audit preparation, including payroll budget files, operational records, and reports.
• Administrative duties include answering phones and assisting Administration and City Council members.
• Cross-trains and backs up other finance personnel with property tax reconciliation and basic financial transactions which may include processing payments for property taxes, citations, and other payments.
• Performs duties and attends training as a Deputy City Recorder; including Council support; recordkeeping and archives maintenance.

Requirements

• Associate's degree or equivalent from an accredited college or university in business, accounting, or related field.
• Minimum two (2) years of full-time work experience in payroll, accounting, or related field.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Proficient in or ability to learn UKG/Kronos system, NextGen payroll system, and other systems.
• Possession of or ability to obtain a valid Tennessee driver's license by date of hire.
• Possession of or ability to obtain a Deputy City Recorder Certification within one year of hire.

Nice-to-haves

• Experience with payroll processing and accounting functions.
• Familiarity with benefits administration and human resources support.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Retirement plan