Accounting Specialist

City of Killeen (TX) - Killeen, TX

Killeen, TX

Executive, Legislative, and Other General Government Support

About the position

To organize the day-to-day operational accounting activities of the aviation department (general aviation and commercial airport) that involve: accounts payable and receivable, reconciliation, maintaining fiscal records, works closely with department management in preparation and execution of the annual fiscal year budget, and preparation of reports.

Responsibilities

• Processes incoming payments by check, credit card and EFT for bank deposits.
• Develops the Annual Rates & Fees Schedule.
• Works closely with the Airport Business Manager to provide answers to inquiries related to the annual budget implementation, budget forecasting, In-House Ad Program clients, concession vendors, and routine financial matters.
• Creates and maintains various Purchase Orders.
• Prepares Journal Entries, Budget Transfers, Charge Adjustments and Budget Amendments.
• Processes and reconciles procurement card transactions.
• Works with ABM to prepare billing statements for operators, tenants, and other firms with airport business agreements and manage all overdue accounts and ensures timely collection of same.
• Works closely with Grant Coordinator (Aviation) to track and properly code expenditures eligible for reimbursement through TxDOT Aviation Division Grants.
• Collects data to prepare monthly financial and statistical reports and conducts basic analysis that can be used for historical data to provide projections for future aviation department needs.
• Assists ABM in preparing and managing various contracts and reimbursable agreements.
• Performs routine clerical and administrative work in answering phones, maintaining files, and providing information to the public.
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Assists in the drafting, editing, and processing of lease agreements and lease addendums.
• Maintains a fuel management accounting system to include preparing daily and monthly fuel sales reports.
• Orders office supplies and materials as necessary for the Aviation Department.
• Operates variety of office machines as listed.
• Serves as a member on employee committees, as required and assigned.
• Serves as accounting support for the Billing Specialist at Skylark Field.
• Checks and processes mail delivery and pick up at Airports and City offices.
• Answers and responds to emails.
• Coordinates new vendor requests or activates old vendors.
• Prepares vendor quotes.
• Maintains vendor files, quotes, and Purchase Orders.
• Prepares charge adjustments, journal entries, prepares budget transfers or budget amendments.
• Accepts payments from various customer/ tenants through the AvFuel Credit Card System.
• Maintains an updated Accounting Specialist Standard of Operating Procedure (SOP).
• Maintains accurate records, including ledgers, receipts, and invoices.
• Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures.
• Assists in the processing of passengers checking in for charter flights.
• Performs other duties as assigned.

Requirements

• Graduation from high school or equivalent with course work in general office practices such as typing, accounting, filing, business administration.
• Three (3) years of related experience; or any equivalent combination of education and experience.
• Ability to communicate effectively verbally and in writing.
• Ability to perform arithmetic computations accurately and quickly.
• Skill in operation of listed tools and equipment.
• Ability to handle stressful situations.
• Working knowledge of modern office practices and procedures.
• Working knowledge of computers, to include spreadsheets and accounting software.
• Knowledge of basic accounting principles.

Benefits

• Must be bondable and have a valid Class C Texas driver's license by date-of-hire.
• Employee must pass FBI fingerprint-based background check by date-of-hire.
• Employee must pass TSA Security Threat Assessment (STA) by date-of-hire.