Accounts Payable/Accounts Receivable Specialist

$37,440 - $41,600/Yr

Unclassified - Utica, NY

Full-time - Entry Level

Utica, NY

About the position

Empower Business Strategies, LLC has partnered with Utica Coffee Roasting Company to find their next Accounts Payable/Accounts Receivable Specialist. UCR is a rapidly growing coffee company dedicated to providing high-quality coffee products to our customers. We take pride in our locally sourced, expertly roasted coffee beans and our commitment to sustainability and community engagement. As we expand, we are seeking a detail-oriented and experienced Accounts Payable and Receivable Specialist to join our finance team. This role is crucial in managing the financial transactions related to accounts payable and receivable, ensuring the accuracy of invoices, processing payments, managing collections, and maintaining precise financial records. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Review and verify invoices for accuracy, appropriate documentation, and approval.
• Code and enter invoices into the accounting system.
• Prepare and process electronic transfers and payments.
• Reconcile accounts payable transactions and monitor accounts to ensure payments are up-to-date.
• Resolve invoice discrepancies and issues with vendors.
• Maintain vendor files and ensure all necessary documents are collected and updated.
• Prepare monthly accounts payable aging reports.
• Generate and send out invoices to customers promptly.
• Record payments and post receipts to appropriate accounts.
• Monitor accounts receivable aging and follow up on overdue invoices.
• Resolve payment discrepancies and disputes with customers.
• Maintain accurate and up-to-date customer records.
• Prepare monthly accounts receivable aging reports.
• Assist in the preparation of financial reports and statements.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of 2-3 years of experience in accounts payable and receivable or a similar role.
• Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite, particularly Excel.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy in financial data entry.
• Ability to communicate effectively with vendors, customers, and team members.
• Problem-solving skills and the ability to handle complex transactions.
• Knowledge of general accounting principles and procedures.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance