Accounts Payable/Accounts Receivable Specialist

$52,000 - $58,240/Yr

Staff One - Waukesha, WI

Full-time - Entry Level

Waukesha, WI

Administrative and Support Services

About the position

This is a direct hire position for an Accounts Payable/Accounts Receivable Specialist located in Waukesha, WI. The role requires a minimum of 3 years of recent experience in both Accounts Payable and Accounts Receivable, with a strong preference for candidates who have worked in the metal fabrication industry. The successful candidate will be responsible for managing vendor invoices, ensuring accurate financial data, and maintaining compliance with company policies and procedures. A background check and drug screening are required for this position. The work schedule is full-time, with an 8-hour shift from Monday to Friday, and the pay range is between $25 to $28 per hour. The primary responsibilities include accurately vouchering vendor invoices through a three-way match, reconciling processed work, charging expenses to appropriate accounts, processing vendor payments, maintaining accounting ledgers, and managing Accounts Receivable functions. The specialist will also assist with additional processing, reporting, and analysis to support the finance department operations, including customer invoicing and payroll preparation. Upholding the organization's confidentiality policies is crucial, as is contributing to the accomplishment of accounting and organizational goals through related tasks and special projects as assigned.

Responsibilities

• Accurately vouchering vendor invoices on a daily basis via a three-way match and resolving issues around price and quantity in a timely manner.
• Reconcile processed work by verifying entries and comparing system reports to balances, ensuring accuracy and integrity of financial data.
• Charge expenses to appropriate accounts and cost centers by analyzing invoice/expense reports and recording entries in compliance with company policies and procedures.
• Process vendor payments efficiently and timely by monitoring discount opportunities, scheduling, and preparing checks and ACH files.
• Maintain accurate accounting ledgers by verifying and posting account transactions, ensuring the completeness and reliability of financial records.
• Reconcile vendor accounts by reviewing statements and responding to inquiries, resolving any discrepancies or outstanding issues promptly.
• Ensure compliance with sales and/or use tax requirements, where applicable.
• Manage Accounts Receivable functions, including recording cash receipts, monitoring aging reports, making collection calls, and reconciling G/L balances.
• Assist with additional processing, reporting, and analysis as needed to support finance department operations, including customer invoicing and payroll preparation.
• Uphold organization's confidentiality policies and protect its value by maintaining strict confidentiality of financial information.
• Contribute to the accomplishment of accounting and organizational goals by completing related tasks and special projects as assigned.

Requirements

• High School diploma or equivalent required; associate accounting degree preferred.
• Minimum of 3 years of experience in Accounts Payable and/or Accounts Receivable roles.
• Experience with Epicor ERP required.
• Additional education or certifications in accounting or related field preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance