Accounts Payable/Accounts Receivable Specialist

$50,000 - $60,000/Yr

Reliable Doors Clearwater, LLC - Clearwater, FL

Full-time - Entry Level

Clearwater, FL

About the position

The Accounts Payable/Accounts Receivable Specialist is responsible for managing financial transactions related to vendor payments and customer receipts. This role ensures timely and accurate processing of invoices and payments, reconciles accounts, and maintains financial records for multiple entities. The specialist plays a crucial role in keeping payables and receivables on track, fostering good relationships with vendors and customers.

Responsibilities

• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
• Ensure accuracy of payment amounts and due dates based on payment terms.
• Ensure accurate coding of invoices to their corresponding GL accounts.
• Use workflow in accounting system to ensure invoices are approved by the appropriate party.
• Process payments before their due date to avoid late fees and interest.
• Keep track of vendor payments using accounting system and spreadsheet schedules for utilities and other recurring vendors.
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving discrepancies.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Reconcile credit card accounts and allocate charges to different companies.
• Maintain accounting ledgers by verifying and posting account transactions.
• Obtain information from other departments to ensure records are accurate and complete.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payables' data.
• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Post customer payments by recording cash, check, and credit card transactions.
• Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
• Distribute monthly statements to customers to keep them informed of their outstanding balances.
• Investigate and resolve any payment discrepancies or disputes in a professional and timely manner.
• Work closely with the sales team and other internal stakeholders to address customer concerns.
• Generate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis.
• Draft correspondence for standard past-due accounts and collections.

Requirements

• 3-5 years of accounts receivable and accounts payable experience.
• High school diploma, GED, or equivalent required.
• Experience processing accounts receivable for multiple companies.
• Experience with operating spreadsheets.
• Ability to meticulously calculate, post and manage accounting figures in a timely manner.
• Experience with accounting software and online platforms.
• Exceptional communication skills a Must.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Superb time management skills and detail orientation.
• Great interpersonal and communication skills.
• Ability to maintain confidentiality of company, customer, and vendor information.
• Strong mathematical skills.
• Proficiency in Microsoft products is a must.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance