Accounts Payable Administrative Assistant

Afl - Duncan, SC

Full-time - Entry Level

Duncan, SC

5,001-10,000 employees

Food Services and Drinking Places

About the position

The Accounts Payable Administrative Assistant plays a crucial role in supporting the operations of the accounts payable team and providing administrative assistance to the Finance Division. This position involves ensuring accurate vendor data management, assisting with reporting and reconciliation tasks, and offering general administrative support to enhance the efficiency of the finance operations.

Responsibilities

• Ensuring accurate vendor master data setups for new vendors and modifications for existing vendors by reviewing and approving the data submitted in the vendor portal.
• Verbally verify banking information for new vendors and changes for existing vendors.
• Assist with metric reporting.
• Assist with weekly reports for management to highlight contributing factors to the current DPO.
• Assist with reconciliation of vendor statements.
• Assist with collection of data requested during internal/external audits.
• Assist with projects and issue research by pulling data from the ERP systems.
• Assist the Finance Division by providing administrative support including submitting Finance Division purchase requisitions in Oracle.
• Initiating setup and modifications for Finance Division vendors.
• Arranging for FedEx/UPS deliveries.
• Complete submissions for Apostilles.
• Arranging Finance group meetings and catering.
• General administrative support.
• Adhere to and promote the environmental, health and safety policies of AFL.

Requirements

• Associate's degree in Accounting, Finance or Business Management or equivalent course work, strongly preferred.
• Minimum Education, High School Diploma, or equivalent.
• 2+ years of experience in Accounts Payable department.
• 2+ years of experience in an administrative support position, preferred.
• Proficiency in MS Office, particularly Excel for data analysis and reporting.
• Oracle and Great Plains experience, preferred.

Nice-to-haves

• Some accounting knowledge and general understanding of how businesses operate.
• Strong customer focus, with an emphasis on both internal and external clients.

Benefits

• Flexible time off policy
• 401K Company match (up to 4%- dollar for dollar)
• Professional development, training, and tuition reimbursement programs
• Excellent Medical, Dental, Vision, and Life Insurance Policy Options
• Opportunities for career advancement with an industry leader!