Accounts Payable and Administrative Specialist

Tri Star Sports & Entertainment Group - Nashville, TN

Nashville, TN

Performing Arts, Spectator Sports, and Related Industries

About the position

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Responsibilities

• Monitor financial outflow for the company.
• Reconcile processed work by verifying entries and comparing system reports.
• Record expenses to accounts and cost centers by analyzing invoice/expense reports.
• Manage vendors by monitoring discount opportunities, verifying federal id numbers, contract summaries, invoices, or payment discrepancies and documentation.
• Reconcile vendor invoices and expenses.
• Proactively alert management of issues such as missing invoices.
• Record expenses for company credit cards; review documentation and enter to appropriate account.
• Prepare budget templates.
• Assist with preparation of 1099's.
• Accomplish accounting and organization mission by delivering results as needed.
• Ensures teams consistently meeting important deadlines.
• Ensures and enforces high quality work product through implementation of proper accounts payable practices, policies and principles.
• Practices effective delegation of authority with appropriate work distribution and follow up.
• Maintains a team player attitude by continuing to perform daily accounting tasks and duties, as needed.
• Possess high level of ethics through professionalism, integrity and maintaining the confidentiality of sensitive information.
• Additional accounting support as needed.
• Manage vendors, including setting up new vendors in system.
• Coordinate and confirm scheduling of meetings/calls.
• Scan, file and other basic administration to support staff and managers.
• Maintain accurate records of vendor logins and passwords.
• Manage corporate inbox and correspondence.
• Responsible for execution of client ancillary support tasks and projects as directed by Corporate Management team.
• Prioritize matters and tasks effectively communicating updates to appropriate parties and soliciting assistance where needed.
• Coordinate and maintain accurate records for corporate assets and information, such as debit cards, petty cash, credit cards, etc.
• Effectively train, maintain, and follow up on open items with Corporate Management team; This includes effective management of weekly open items review meetings.

Requirements

• Experience using QuickBooks and Excel highly preferred.
• Strong written and verbal communication skills with the ability to interact across the organization.
• Extremely detail-oriented to create accurate and timely reports.
• Strong work ethic with a positive attitude & a fit with the company's culture & values.
• Ability to reliably commute and report to the Tri Star office.
• Bachelor's degree in accounting, finance, or related field a plus.
• At least 5+ years of office administrative/project management experience.
• Previous accounts payable experience.

Benefits

• Performance-based bonuses
• Competitive benefits